Human Resource Administrative Assistant

Ballentine Partners•Rochester, NH

13d•$60,000 - $80,000

About The Position

Ballentine Partners is a leading independent wealth management firm headquartered in the Boston area, with additional offices in Florida and New Hampshire and clients worldwide. Our client families rely on us to be their most trusted advisor. We work hard to help them simplify their complex financial lives and ensure the impact of their wealth is aligned with their goals. We believe a healthy work-life balance is integral to success, and our compensation philosophy and team structure foster a collegial work environment. We are truly a team; we believe in one another and support each other as we work toward a common goal. We are looking for passionate, caring, curious, innovative, and collaborative individuals to join our firm. Not sure you meet 100% of our qualifications? That’s ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building a workforce with a variety of skills, workplace experiences, and backgrounds We are seeking an ambitious and forward-thinking Human Resources Associate to serve as the operational backbone of our HR function while developing into broader strategic responsibilities. This is a professional-track, exempt role designed for an early-career HR professional who excels at administrative excellence and has strong potential and desire to learn the full spectrum of human resources — from daily operations to firmwide initiatives. Reporting to the Head of HR, this person will ensure flawless execution of core HR operations while gaining progressive exposure to talent management, culture initiatives, technology, analytics, and firm operations. As competency grows, you will have opportunities to lead projects, contribute to innovation, and develop as a future HR leader within the firm.

Requirements

At least 1 year of HR or people operations experience, internship or co-op experience in a professional service or fast-paced corporate setting a plus
Working knowledge of and experience with Rippling or other similar HRIS programs preferred
Demonstrated interest in a long-term HR career, with aspirations toward HR generalist or HR leadership roles
Strong communication and interpersonal skills with the ability to build trust and rapport
Detail-oriented with a commitment to maintaining high-quality, error-free work
E xcellent organization and follow-through; able to manage multiple priorities with minimal supervision
Analytical and system-oriented mindset; comfortable using data and technology to drive insight
Proactive, resourceful, and intellectually curious
Maintains high discretion and confidentiality in handling sensitive HR data
Strong working knowledge of Microsoft Office Suite
Positive and collegial attitude
Ability to work both independently and in a team structure with a diverse group of people
Ea ger to learn and open to feedback with a continuous improvement mindset
Can take initiative and act proactively (i.e., anticipates problems, raises suggestions)

Responsibilities

Serve as the primary point of contact for HR inquiries, providing guidance and escalating when appropriate
Maintain accuracy and integrity of employee records and data in the HRIS (Rippling preferred)
Enter and manage all employee lifecycle changes in HRIS
Draft and manage HR correspondence and communications
Coordinate internal announcements and related gifts (engagement, wedding, baby, etc.)
Generate and analyze standard HR reports for leadership
Act as backup payroll processor
Partner with IT and Finance as needed
Oversee onboarding and offboarding processes, ensuring a positive employee experience
Draft and manage onboarding including calendar coordination
Work with IT to ensure that equipment is shipped out and tracked
Coordinate new hire gifts
Assist with recruiting logistics, including interview scheduling and candidate experience coordination
Schedule interviews and coordinate availability with hiring teams
Help organize and track recruitment metrics and reports
Support the performance review and compensation processes
Coordinate employee training sessions, engagement activities, and HR meetings
Other duties as assigned
Managing firmwide mentoring programs, including participant matching, outcome tracking, and continuous improvement of program design
Developing and implementing HR process improvements, leveraging technology and AI-driven tools to increase efficiency and enhance employee experience
Pa rticipating in HR analytics and reporting, transforming data into insights to inform people strategy decisions
Assisting in benefits analysis and annual renewal processes, helping assess competitiveness and alignment with employee needs
Supporting the Head of HR in disciplinary investigations and documentation, ensuring fairness, consistency, and compliance with company policy
Representing Ballentine Partners at HR conferences and professional groups, bringing back best practices and innovative ideas to strengthen our programs
Partnering with the Head of HR on employee engagement, performance, DEIB, community engagement, and culture initiatives; recommending improvements and managing aspects of implementation
Collaborating on learning and development initiatives, assisting in needs assessment, design, and evaluation of programs
Managing special projects that align with HR innovation and the firm's long-term talent strategy

Benefits

Ballentine Partners offers a wide array of benefits completely paid for by the firm including dental, vision, short term disability, long term disability and life insurance as well as cost sharing on medical insurance.
We offer extensive time off benefits including vacation time, unlimited personal sick time, paid family sick leave, paid parental leave, sabbaticals, community time off and so much more.
We have a corporate matching program as well as support certifications and continuing education for our team members.
Ballentine is a family-friendly and flexible work environment.
Our culture is collaborative and built on supporting each other to grow not only the business but each other as well.
Ballentine Partners compensation is made up of a base salary and performance bonus.

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