Family Life Administrative Assistant

Wheaton Bible Church•West Chicago, IL

23h•Onsite

About The Position

The Family Life Administrative Assistant provides administrative support of our multi-ethnic ministry serving children from birth through high school, as well as our special needs ministry. This role supports the purpose, mission, and values of Wheaton Bible Church by helping people Love God, Love One Another, Love Our Neighbors, and Love the Nations. Full-time - 40 hours/week. Schedule has some flexibility; Sunday mornings are required.

Requirements

Demonstrates spiritual maturity, Christlike character, and commitment to personal growth in prayer and God’s Word
Passion for supporting ministry to children, students, and families
Strong organizational, administrative, and communication skills
Ability to manage multiple priorities with accuracy and follow-through
Collaborative, servant-hearted, and relationally strong
High School diploma required
Experience working with Word, Excel and Canva
Alignment with WBC’s mission, doctrine, and values
Willingness to become an active member at WBC
Frequent standing, walking, moving through church campus
Prolonged periods of sitting, working at computer
Ability to occasionally lift, carry, push or pull up to 25lbs
Ability to bend, kneel and reach
Ability to operate office equipment such as copiers and printers

Nice To Haves

3-5 years of experience in administrative support or ministry operations preferred
BA or BS preferred
Spanish fluency a plus

Responsibilities

Provide administrative and coordination support to the Kids’ Life and Student Life teams, assisting with the planning, organization, and execution of programs and discipleship events.
Support initiatives that further the mission of the Family Life Ministry.
Maintain accurate attendance records and oversee database management for the Family Life Team.
Participate in team meetings, regular check-ins, and collaborate on cross-department projects.
Serve on the Child Protection Team to support the maintenance and improvement of the screening process.
Partner with the Kids’ Life and Student Life teams to ensure all volunteers complete the required Child Protection screenings in a timely manner.
Participate in weekly staff prayer and monthly staff gatherings.
Support church-wide events and initiatives such as Christmas and Easter services, CareFest, and Missions Fest.
Maintain confidentiality in all matters related to membership, care, and communication.
Contribute as a team member to the overall work and needs of the church.