Family and Personal Assistant

Mahler Private Staffing•Miami, FL

5d•Hybrid

About The Position

We are seeking a trustworthy, energetic Family and Personal Assistant to serve as a dependable extra pair of hands for a private family. This hands-on role supports the principals, household, day-to-day personal needs, and events with a physical presence wherever help is needed. The FPA will work some days in the family home and some days in the Family Office, and must be comfortable shifting between family support, calendaring, errands, vendor coordination, driving, and practical household tasks. The ideal candidate is warm, upbeat, fun, and highly reliable, with sound judgment and a genuine willingness to pitch in. They will be a key point person for the principals, taking ownership of delegated tasks and providing flexible backup to the family’s domestic team when needed.

Requirements

Minimum four years’ experience in a similar hands-on role supporting a private family, principal, or household
Excellent verifiable references
Trustworthy, dependable, discreet, and grounded, with strong judgment and a proactive work ethic
Warm, upbeat, engaging, and comfortable working with children, family members, guests, household staff, and vendors
A flexible “no task too small” attitude and willingness to assist wherever needed
Highly organized and able to manage changing priorities, follow through on details, and anticipate needs
Excellent communication and interpersonal skills
Valid driver’s license and experience driving children
Available to work in both the family home and office and to provide occasional flexibility when the family travels or hosts events
Proficient in Microsoft Office Suite and generally tech savvy

Responsibilities

Serve as a trusted point person for the principal, taking ownership of personal, family, household, and office tasks from start to finish
Coordinate appointments, meetings, reservations, and family, school, household, and personal calendars
Help with events: call and coordinate caterers, florists, vendors, and service providers; gather quotes and confirm details
Assist with family and office meetings, including setup, ordering meals, vendor coordination, and greeting guests
Support the children’s schedules and needs, including some driving to school, activities, appointments, and other destinations when needed
Provide a reliable physical presence for the family and, during travel, remain at the residence with the children when requested
Work flexibly between the family home and office, going wherever support is most needed rather than remaining desk-based
Run errands, make purchases, handle returns, and manage other local tasks for the family
Pitch in with light household tasks, including unloading the dishwasher or running a load of laundry when needed
Assist with special projects and changing priorities
Provide backup support to the housekeeper, driver, and other household staff as needed