Faculty Support Coordinator, School of Law

UVA Health•Charlottesville, VA

9d•Hybrid

About The Position

The University of Virginia School of Law seeks a Faculty Support Coordinator to join the Faculty Support department. Faculty Support is responsible for supporting all Law School faculty with a wide variety of responsibilities in event services, instruction, and administrative areas. The School of Law is consistently recognized as one of the top law schools in the country, with a dynamic faculty who excel in teaching, scholarship, and service. The Law School takes pride in its keen sense of collegiality among students, faculty, and staff and its commitment to excellence and service. The environment at the Law School is both active and vibrant, with large-scale and smaller events taking place year-round. This position reports to the Law School’s Director of Faculty Support and is responsible for a wide range of activities to help plan and support faculty workshops and special events. The position also provides general administrative support to faculty for programs and colloquia as part of the faculty support team. While most Law School events take place during regular business hours, some evening and weekend work may be required. This public-facing position regularly interacts with faculty, faculty visitors, event guests, including high-profile visitors and speakers, with responsibility for helping create a positive guest experience. The successful candidate will have strong interpersonal, written, and verbal communication skills, the ability to manage complex projects and coordinate multiple projects simultaneously, outstanding attention to detail and organizational skills, and be able to show discretion and good judgment.

Requirements

Bachelor's degree or combination of education, experience, and or certifications in lieu of degree requirement
1+ year of relevant experience
Strong interpersonal, written, and verbal communication skills
Ability to manage complex projects and coordinate multiple projects simultaneously
Outstanding attention to detail and organizational skills
Ability to show discretion and good judgment

Nice To Haves

Proficiency in Excel and MS Office 365 suite strongly preferred.
Familiarity with Adobe and Zoom

Responsibilities

Build positive and collaborative relationships with Law School faculty and key internal Law School departments essential to the success of programs and events, including Building Services, Communications, Information Technology (LawIT), the Business Office, and the Law School Foundation
Work with external vendors including hotels, caterers, venues, and the Virginia State Bar
Coordinate with Law School faculty to plan and organize weekly faculty workshops throughout the year, and specialty workshops during the fall and spring semesters
Communicate regularly with faculty workshop visitors from other law schools
Participate in planning and executing major, annual faculty and staff events, such as receptions, lunches, and dinners
Apply for Virginia CLE credit from the Virginia State Bar for faculty workshops, including an annual ethics workshop
Maintain and audit electronic files and folders
Process receipts and reimbursements and reconcile expenses
Make reservations in the Law School’s room reservation system
Additional administrative duties as required