Faculty Secretary

Saginaw Valley State University • Lexington, MA

5d • $19 • Onsite

About The Position

To perform secretarial/clerical duties and serve as a liaison for faculty members, including adjunct faculty and departmental professional and technical staff.

Requirements

• High School Diploma or equivalent.
• Two years of job-related clerical experience.
• Strong oral, written, telephone, and interpersonal communication skills.
• Excellent spelling, grammar, punctuation, and basic math skills.
• Demonstrated customer service-orientated attitude.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and possess the ability to learn new or specialized software quickly.
• Ability to work cooperatively and communicate professionally with faculty, staff, students, and the general public.
• Experience and ability to positively interact with all members of the campus community.
• Ability to work independently or as a member of a team, with minimal supervision.
• Ability to organize and prioritize daily activities and expedite workload under occasional time pressure.
• Ability to handle differing, non-routine work situations based on standard procedures and policies.
• Ability to maintain confidentiality of files and records.
• Ability to learn technical/discipline specific terminology.
• Ability to perform the essential duties of the position with or without accommodation.

Nice To Haves

• Additional education, training or certification in related area.
• Previous clerical experience in higher education

Responsibilities

• Perform secretarial duties: may include answering telephones, provide information or route calls to the appropriate person; prepare, type, proof and otherwise assist with materials prepared by faculty members; duplicate printed materials; Prepare and send faxes; maintain files; greet visitors and students, ascertain nature of business, and direct them to the appropriate person, department, etc.
• Perform clerical duties: may include ordering paper and office supplies; deliver packages; distribute information; schedule service for office equipment; provide copy machine assistance, etc.
• Process, maintain and manipulate data on a personal computer.
• Serve as a liaison with students, other staff, and visitors when a faculty member is away from the office.
• Maintain confidentiality of exams, tests, and departmental files.
• Proctor make-up and other special circumstance exams for students.
• Update and post faculty office hours and class schedules.
• Perform other duties as assigned.

Benefits

• Excellent retirement package and employee benefits.
• Professional development to support and grow employees.
• Prioritizing the health and well-being of our employees through programs and gym memberships.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED