Faculty Office Manager

Baylor University•Waco, TX

16d•Onsite

About The Position

Baylor University Law School is seeking a skilled professional to provide high-quality support to its faculty. Working as part of a dedicated team of three office managers, this position serves approximately 23 full-time faculty members and is instrumental in maintaining smooth office operations. Through effective coordination, attention to detail, and a strong commitment to the law school's mission, the successful candidate will help faculty focus on teaching, scholarship, and service by ensuring their administrative needs are met efficiently and professionally.

Requirements

A high school diploma and three years of relevant work experience are required.
Must have experience using Microsoft Word, Excel, and PowerPoint
Must have office experience and possess the ability to collaborate and work as part of a team
Must have strong grammar and proofreading skills
All applicants must be currently authorized to work in the United States on a full-time basis.

Nice To Haves

An associate’s degree and five years of relevant work experience are preferred.
Additional education or experience may be considered in lieu of one another.

Responsibilities

Provide comprehensive clerical and logistical support to faculty, including preparing course materials, processing textbook orders, managing Canvas content, handling expense reports, booking travel, preparing payment requests
Maintain and manage an inventory of office supplies and initiate maintenance of office equipment as needed
Assist with quarterly exam preparation, copying, administration, reconciliation, recording scores in Excel, and scheduling of student exam reviews, ensuring accuracy, confidentiality, and smooth execution of all exam-related processes
Upload documents to and manage courses in Canvas
Assist as needed in processing quarterly textbook orders by working closely with professors, publishers, and Baylor Bookstore
Assist in preparation and duplication of course supplements
Coordinate the sale and distribution of supplements to students
Complete other tasks as assigned
Support law school faculty meetings and events, assist with room scheduling in Astra, coordinate food orders and invoice payments, submit payment requests, and ensure compliance with Baylor policies (including travel) to facilitate smooth institutional operations
Understand Baylor travel policy and communicate with team coaches regarding competition travel and submission of receipts
Assist the faculty, the Associate Dean, and the Senior Assistant Dean with special projects as needed
Perform all other duties as assigned to support Baylor’s mission
Ability to comply with university policies
Maintain regular and punctual attendance