Faculty Coordinator (Psychology)

Harvard University • Cambridge, MA

1d • Hybrid

About The Position

The Faculty Coordinator (FC) provides administrative and operational support to faculty to enable effective teaching and research. The FC serves as the primary point of contact for administrative matters and coordinates day-to-day activities. Strong in-person presence required.

Requirements

• Minimum of five years of administrative or customer service experience.
• Bachelor’s degree preferred.
• Strong organizational and time management skills
• Ability to manage multiple priorities with accuracy and attention to detail
• Professional written and verbal communication skills
• Discretion and sound judgment
• Ability to work independently and escalate issues appropriately
• Stakeholder coordination
• Ability to directly support multiple faculty simultaneously with a customer-service orientation
• Familiarity with higher education, research administration, or academic operations preferred
• Ability to handle confidential information with discretion.
• Ability to work across teams and with a variety of projects and constituencies.
• Strong skills in Word, Excel and PowerPoint required.
• Experience with Canvas and Concur a plus.
• Will require completion of internal financial, procurement, or research compliance training

Nice To Haves

• Experience with Canvas and Concur a plus.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of up to 10 faculty members
• Prepare correspondence, reports, and meeting materials
• Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing)
• Route faculty requests to proper functional partner, serving as their main point-of-contact to functional partners and shared service centers.
• Provide support for faculty members directly related to their teaching and research portfolio
• Provide support for events led by faculty
• Provide administrative support to all lab members
• Assist with purchasing and vendor coordination
• Support proposal preparation and grant documentation
• Support lab members orientation and onboarding
• May perform other related duties as assigned, including sharing responsibility for general administrative coverage such as reception and event support.

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level