Faculty Coordinator, School of Law
About The Position
The University of Texas School of Law strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community. The University of Texas at Austin provides an outstanding benefits package to staff, including: Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%) Vision, dental, life, and disability insurance options Paid vacation, sick leave, and holidays Teachers Retirement System of Texas (a defined benefit retirement plan) Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b) Flexible spending account options for medical and childcare expenses Training and conference opportunities Tuition assistance Athletic ticket discounts Access to UT Austin's libraries and museums Free rides on all UT Shuttle and Capital Metro buses with staff ID card. The purpose of this role is to oversee and coordinate all administrative and clerical support for Law School faculty members (5 or more) under the supervision of the Director of Faculty Affairs.
Requirements
- Bachelor's degree and three years of experience coordinating or administering a program.
- Ability to work with minimal supervision and exercise independent judgment.
- Excellent organizational abilities and oral and written communication skills.
- Excellent computer skills.
- Attention to detail and problem-solving experience.
- Professional demeanor and ability to work well with a wide variety of people.
- Relevant education and experience may be substituted as appropriate.
Nice To Haves
- Previous administrative experience in an academic setting
- Faculty support experience
- UT accounting and travel policy knowledge
Responsibilities
- Coordinate assistance for faculty, including but not limited to administrative requests, travel arrangements, document preparation and approval.
- Act as liaison between faculty and Texas Law Accounting to coordinate use of faculty development accounts for purchases and hires ensuring compliance with university and department rules and regulations.
- Act as a liaison between faculty and Texas Law Human Resources to coordinate and oversee the hiring of research assistants.
- Approve timesheets for student workers assigned to various faculty members.
- Coordinate creation and preparation of class materials.
- Coordinate the organization and administration of course materials including syllabi, course packets, quizzes, tests, and final exams.
- Assist with communication with students on a variety of academic needs.
- Act as liaison between faculty and departmental and university offices; maintain faculty files in compliance with university and department rules and regulations.
- Oversee faculty requests for curriculum research, including providing advanced media skills to finalize the resulting materials.
- Coordinate organization of special lectures for faculty, including creation and preparation of class materials.
- Prepare and edit manuscripts for publication as needed.
- Prepare and edit papers for presentations, speeches, and other events.
- Transcription when required.
- Oversee the coordination of programmatic meetings as needed, such as symposium, conferences, and other special events hosted by faculty.
- Act as personal contact for all visiting dignitaries, scholars, and other invited guests.
- Collect professional papers for events.
- Arrange all logistical needs, including IT, audio/visual, and catering needs.
- Organize all publicity for academic events, arranging for media coverage, preparing Power Point presentations, posters, flyers, and other promotional materials as needed.
- Maintain conference calendar and update event website.
- Other related responsibilities and functions as assigned.
Benefits
- Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
- Vision, dental, life, and disability insurance options
- Paid vacation, sick leave, and holidays
- Teachers Retirement System of Texas (a defined benefit retirement plan)
- Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
- Flexible spending account options for medical and childcare expenses
- Training and conference opportunities
- Tuition assistance
- Athletic ticket discounts
- Access to UT Austin's libraries and museums
- Free rides on all UT Shuttle and Capital Metro buses with staff ID card
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
