Law School Faculty Assistant

Details•San Diego, CA

19h•Onsite

About The Position

The University of San Diego School of Law is seeking a Law School Faculty Assistant to provide general and academic administrative support to the law school faculty. This role involves a variety of tasks including research, administrative duties, and support for specific programs within the law school.

Requirements

High School Diploma or GED (General Education Diploma) required.
Two years of experience in a business office setting required.
Demonstrated skill in the use of PC systems to complete tasks, including word processing and spreadsheets.
Demonstrated knowledge, understanding, and ability to coordinate work within policies and procedures as they relate to a variety of administrative functions.

Nice To Haves

Bachelor’s degree preferred.
Previous experience in a law-related or educational environment preferred.

Responsibilities

Perform research using legal databases (Westlaw, Lexis-Nexis) and the internet.
Tabulate scores and grades for examinations using specific programs.
Post course documents and assignments to TWEN and/or Canvas sites.
Assist in maintaining and utilizing TWEN and Canvas sites.
Coordinate the submission and return of student assignments.
Type quizzes, midterms, final exams, and sample answers.
Proctor exams.
Review class syllabi, prepare attendance lists and seating charts, and ensure course materials are ordered.
Assist faculty in training and troubleshooting classroom technology.
Manage and schedule Zoom meetings.
Process expense reports, petty cash, and check requests; manage non-USD reimbursements, honorariums, etc.
Perform word processing of manuscripts, articles, and books.
Manage and maintain files.
Help faculty make travel arrangements.
Provide classroom and event support (e.g., food/catering, room reservations, guest parking validation).
Monitor individual faculty budget accounts.
Order textbooks and research books.
Coordinate print-shop requisitions for copies of class materials.
Type and proofread documents; prepare/share/edit documents using Google Suite, Microsoft Word, and Adobe Acrobat Pro.
Scan and photocopy documents.
Order supplies through online vendors.
Screen and answer phone calls, and schedule meetings/appointments.
Perform library and mail runs.
Shred outdated examinations and confidential information.
Support the hiring process for student assistants.
Provide administrative support for faculty committee meetings.
Assist with managing faculty calendars.
Maintain accurate data and manage database of judges for annual oral arguments.
Obtain local judges to participate in oral argument sessions.
Distribute case material to participants for oral arguments.
Create and manage the distribution of invitation emails.
Help coordinate logistics for first-year Practicum Course (EAP Program) break-out sessions.
Assist with grade tracking, recording, and score translating for EAP Program.
Assist with communications to adjuncts and students for EAP Program.
Plan and coordinate the end-of-year event for EAP Program students and faculty.
Reserve locations for mock trials for the Trial Advocacy Program.
Secure invoice payments and certificates of insurance for the Trial Advocacy Program.
Conduct communication outreach to local schools for student volunteers for the Trial Advocacy Program.
Email communication to confirm details and logistics for the Trial Advocacy Program.
Order food and supplies for the Trial Advocacy Program.
Create and send Certificates of Participation for the Trial Advocacy Program.
Mail copies of books, journals, and articles for scholarship promotion.
Send flyers and invitations to promote speaking events.
Design and purchase promotional postcards and mailing cards.
Assist with coordinating book sale events and communication with VIP guests.
Upload student data to Exam Software program for MBE (Multistate Bar Exam) Course Support.
Process invoices for NCBE Royalty Report for MBE Course Support.
Track student submissions (transcript, resume, letter of recommendations) for Externship Placement Course Support.
Handle daily mail room functions including sorting, distribution, and routing of incoming mail.
Update nameplates for faculty, staff, and administrators’ mailboxes.
Distribute UPS/Fed Ex/Airborne and other packages.
Monitor and replenish paper supply for copier, scanner, and fax machines in the mail room.
Update the Law School’s faculty directory.
Provide office coverage for other faculty support staff when necessary.
Perform other tasks as assigned by the Supervisor, Law School Faculty Support.