Faculty Assistant (Temporary, Non-Benefited)

UMass Boston•Boston, MA

7d•$35•Hybrid

About The Position

The incumbent will serve as a faculty assistant for an Assistant Professor Kristin Lees Haggerty in the Department of Gerontology. This is a part-time, non-benefited, and grant-funded appointment. The incumbent will perform several administrative and personnel functions serving the faculty member’s team. This is a support staff position, and the work requires a high degree of confidentiality, precision, and reliability. The incumbent is responsible for complying with University and College regulations and established procedures. This is a hybrid position with expectations for some in-person work at the University of Massachusetts Boston, Gerontology Institute.

Requirements

At least two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management is required
Demonstrated organizational skills
Strong attention to detail required
Strong commitment to customer service
Ability to work well under pressure and in a fast-paced setting; exercise sound judgment; negotiate with diplomacy and tact; handle multiple tasks in a timely, efficient manner; interact with a wide variety of constituencies; demonstrate strong interpersonal and communication skills
Knowledge of standard office procedures and practices required
Excellent computer skills and experience with Word, Excel, Powerpoint, Outlook and other office suite products.
Excellent correspondence, memorandum, and proofreading skills required
Must be able to work in a team-oriented workplace.

Nice To Haves

Experience working in a university/educational setting preferred
Bachelor’s degree preferred

Responsibilities

Provide administrative support to Assistant Professor Kristin Lees Haggerty
Schedule appointments and meetings for Assistant Professor Lees Haggerty and the Aging, Caregiving, and Elder Safety network projects. When necessary, reserve rooms for meetings and/or set up zoom links for remote meetings
Prepare agendas, meeting materials and presentations at the direction of Assistant Professor Lees Haggerty and the ACES network team.
Compile, proofread, and edit minutes of department and institute meetings as requested
Assist Professor and Project Director with correspondence, reports, and other communications
Respond to routine inquiries and ensure a high level of customer service and positive communications between the Gerontology Institute/Department and internal and external customers
Receive and direct internal and external phone and email inquiries and field inquiries to the appropriate person
Maintain inventory and order office supplies
Respond to requests regarding printing of course syllabi, handouts, exams, and other materials, as requested
Assist in making travel arrangements for faculty and staff, as requested; we also facilitate with travel arrangements for consultants, prepare and process reimbursements for convening attendees.
Maintain and update electronic distribution lists
Monitor websites associated with the ACES projects and track changes needed. Facilitate implementation of changes
Establish and maintain a calendar of recurring tasks
Be responsible for complying with University and College regulations and established procedures
Perform work requiring a high degree of confidentiality, precision and reliability
Assist with special projects and events as needed
Set up and support monthly webinars.
Other duties as assigned.