Faculty Affairs Specialist

The Ohio State University • Columbus, OH

1d • Onsite

About The Position

Advances the mission and goals of the office for Faculty Affairs and the College of Arts and Sciences by managing all administrative and planning activities related to the recruitment, appointment, and development of the faculty life cycle for tenure-track, clinical/teaching/practice, research, and associated faculty including promotion and tenure, salary appeals, faculty leaves, faculty awards. Provides administrative activities related to governance documents. Assists with education and support to chairs in required and voluntary revisions and development of governance documents incorporating faculty affairs practices and policies. Assists the Assistant Dean for Faculty Affairs and Human Resources Business Partners on faculty recruitment, retention, conflicts of interest, and salary appeals initiatives. Works closely with Assistant Dean for Faculty Affairs to evaluate, revise, develop, and draft policies as they relate to faculty affairs. Interprets university and Office of Academic Affairs faculty rules, regulations, and policies to guide departmental and college decision-making. Liaisons with the Office of Academic Affairs (OAA), the Office of Human Resources (OHR), senior leaders, faculty, and external institutions and other applicable units & departments to provide support, evaluation, and guidance regarding faculty appointments, policies, procedures, etc. Utilizes university reporting applications to generate reports and analyze data. Collaborates with Business Intelligence Senior Analyst to collect data and information to prepare and present information on trends and issues. Develops content for college website for faculty affairs and collaborates with ASC Marketing and Communications. Oversees training for promotion and tenure workshops for faculty and departmental chairs and staff. Serves as a resource regarding the Promotion and Tenure process with individual faculty and faculty leaders, ensuring P&T guidelines are current, compliant, and address the expectations for promotion within the College of Arts and Sciences. Reviews submitted materials, identifying potential issues in submitted materials. Identifies needs, creates content, and presents materials in meetings and training sessions as assigned. Assists with scheduling meetings, maintaining calendar requests, drafts letters and correspondence. Completes other duties and special projects as assigned.

Requirements

• Bachelor’s degree in Business Administration, Human Resources or related field or equivalent combination of education and experience.
• Four years of relevant experience.
• Experience with Microsoft Office.

Nice To Haves

• Knowledge of University academic affairs policies on faculty appointments, promotion, and tenure.
• Knowledge of university policies and rules and regulations.

Responsibilities

• Managing all administrative and planning activities related to the faculty life cycle (recruitment, appointment, development, promotion and tenure, salary appeals, faculty leaves, faculty awards).
• Providing administrative activities related to governance documents.
• Assisting with education and support to chairs in revisions and development of governance documents.
• Assisting the Assistant Dean for Faculty Affairs and HR Business Partners on faculty recruitment, retention, conflicts of interest, and salary appeals.
• Evaluating, revising, developing, and drafting policies related to faculty affairs.
• Interpreting university and Office of Academic Affairs faculty rules, regulations, and policies.
• Liaising with OAA, OHR, senior leaders, faculty, and external institutions regarding faculty appointments, policies, and procedures.
• Utilizing university reporting applications to generate reports and analyze data.
• Collaborating to collect data and prepare information on trends and issues.
• Developing content for the college website for faculty affairs.
• Overseeing training for promotion and tenure workshops.
• Serving as a resource regarding the Promotion and Tenure process.
• Reviewing submitted materials for promotion and tenure.
• Creating and presenting materials in meetings and training sessions.
• Assisting with scheduling meetings, maintaining calendar requests, and drafting correspondence.
• Completing other duties and special projects as assigned.

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees