Faculty Affairs Specialist, Faculty Affairs, Thomas Jefferson University
About The Position
The Faculty Affairs Specialist is responsible for the administration and coordination of key faculty lifecycle processes, ensuring accuracy, compliance, and consistency across contracts, compensation, performance evaluations, and reporting. This role serves as a central liaison between Faculty Affairs, Human Resources, academic leadership, and other institutional partners to support faculty-related operations and initiatives. The Specialist applies strong analytical and organizational skills to manage data integrity, streamline workflows, and enhance operational efficiency. Additionally, the role contributes to strategic projects, policy implementation, and continuous process improvement within Faculty Affairs.
Requirements
- Bachelor’s Degree
- 3 years related experience in an academic environment or similar
- Ability to work in a fast-paced environment and balance competing priorities, complex situations, and tight deadlines.
- Exercises judgment in organizing, analyzing, and sharing information with the Leadership Team and appropriate offices.
- Demonstrated excellence in oral and written communications and strong organizational and project management suited to a work environment that requires collegiality.
- Strong computer skills, including database and/or spreadsheet skills.
- Ability to work with sensitive/confidential materials using tact and discretion.
- Ability to influence people outside of the direct line of authority for positive outcomes.
Responsibilities
- Administers and ensures accuracy and compliance of faculty lifecycle processes, including full-time and adjunct contracts, compensation, position requests, and ACT 76 data reporting, in alignment with institutional policies and regulatory requirements.
- Oversees and supports faculty performance management processes, including annual reviews, while ensuring completion, compliance, and alignment with university standards.
- Develops, maintains, and analyzes faculty data, producing reports and dashboards to support leadership decision making, audits, and strategic initiatives while ensuring data integrity across systems.
- Collaborates cross-functionally with Faculty Affairs leadership, deans, Human Resources, Contracts, and Faculty Records to streamline workflows, support faculty satisfaction initiatives, and improve operational processes.
- Supports faculty-related programs and initiatives, including onboarding (New Faculty Orientation), recognition events, process improvements, and special projects as assigned.
Benefits
- medical (including prescription)
- supplemental insurance
- dental
- vision
- life and AD&D insurance
- short- and long-term disability
- flexible spending accounts
- retirement plans
- tuition assistance
- voluntary benefits
- tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
