Faculty Affairs Coordinator

Texas A&M University System•Corpus Christi, TX

4d•$5,167 - $62,000•Onsite

About The Position

The Faculty Affairs Coordinator works under general supervision from the Associate Provost and is responsible for coordinating faculty affairs needs in regard to faculty recruitment, faculty development and faculty retention activities, which includes coordinating compliance, standard administrative procedures, and guidelines. The position in close consultation with the colleges, schools, and departments coordinates support of faculty affairs activities. It will serve as a liaison between academic affairs, institutional excellence and compliance, and human resources as well as other relevant units in regard to faculty affairs.

Requirements

Bachelor’s degree
Three years of related experience
Strong attention to detail and ability to identify errors, discrepancies, missing documentation, and compliance concerns.
Ability to maintain accurate and confidential faculty personnel records in electronic and paper-based systems.
Proficiency with database management, electronic records systems, Microsoft Office Suite, and other administrative software.

Nice To Haves

Master’s degree in business, management, higher education administration or human resources.
Experience in applicable systems, such as Laserfiche, Banner, Interfolio, WorkDay, and shared drives.
Experience in higher education administration, faculty affairs, academic affairs, human resources, or a related administrative environment.
Experience supporting faculty hiring, appointments, credentialing, promotion and tenure, or other faculty personnel processes.
Familiarity with SACSCOC accreditation standards, faculty credentialing, CIP codes, and compliance documentation.

Responsibilities

Coordinates processes for tenure and non-tenure track faculty searches throughout the division, including tenure on arrival when applicable.
Develops and disseminates full-time and part-time faculty initial and renewal notice of appointments, in coordination with the Office of the Provost. Prepare amendments as necessary. Coordinate letters with academic units and ensure the letters are scanned into the official records system, such as Laserfiche.
Develop and maintain departmental or division-wide workflow documentation as it relates to faculty hiring and record keeping, ensuring accuracy.
Serves as an advisor to academic units on faculty employment procedures.
Develops and provides training to college/department staff on the various faculty processes.
Provides information and assistance to academic departments on System regulation and university rules pertaining to faculty hiring. Conducts workshops and training sessions.
Administers the verification of faculty members’ education and experience as it relates to the courses that they will be teaching for the academic year and ensures that faculty credentials are consistent with SACSCOC guidelines. Review credentialing packets for accuracy and completeness. Ensures CIP code alignment.
Maintains subject matter expertise in the following: adjunct faculty appointments, joint appointments, promotion and tenure, Interfolio RPT including training, Interfolio Faculty180 support, and tenure clock extensions.
Manages and facilitates all requests related to these areas.
Participates in the development of program goals and objectives.
Provides database and records management for faculty files, ensuring data accuracy, in all applicable systems, such as Laserfiche, Banner, Interfolio, WorkDay, and shared drives.
Provide training on faculty databases and records.
Coordinate processes to help facilitate compliance related to a variety of processes across academic affairs. Processes include, but are not limited to, faculty searches, credentialing, notices of appointment, and workload reporting.
Audits faculty files and produces faculty rosters for SACSCOC and, as applicable, other accreditation and compliance requests.
Ensures internal documents and guidelines for the Office of the Provost are compliant with university and system policies.
Manages and maintains records in accordance with the Systems records retention schedule. This includes, but is not limited to, organizing the electronic filing of documentation, purging per schedule, coding records, producing records for audit and other purposes, administer all requests to dispose of records.
Lead or serve on Division, University, and System committees
Perform other related duties as assigned
Manage confidential and sensitive financial and personnel materials

Benefits

Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value). Up to 83% of premium covered by the university: Employee and Spouse, Employee and Children, Employee and Family coverage
Dental & Vision
Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
DUAL CAREER PARTNER PROGRAM
ON-CAMPUS WELLNESS OPPORTUNITIES
Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources
Tuition Benefits: Public Loan Forgiveness, Book scholarships, 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
Retirement: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), Voluntary Tax Deferred Account/Deferred Compensation Plan
Time Off: 8+ hours of vacation paid time off every month.
8 hours of sick leave time off every month.
8 hours of paid time off for Birthday leave.
12-15 paid holidays each year.