Fact Witness Specialist

OnesourcePCS, LLC•Louisville, KY

3d•Onsite

About The Position

OnesourcePCS, LLC (OPCS) is seeking a full-time Fact Witness Specialist for the Department of Justice, United States Attorney’s Office (USAO) – Western District of Kentucky in Louisville, KY. The Fact Witness Specialist will provide witness management assistance prior to, during, and after trial. Typical assignments include: work directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.

Requirements

High School Diploma required
One (1) year of legal experience
Proficiency in using Microsoft Office, Word, Excel, PowerPoint, etc.
Ability to communicate effectively both orally and in writing
Good organization skills
A U.S. Citizenship

Nice To Haves

Undergraduate Degree is preferred

Responsibilities

Performs radiographic examinations of the skull torso and extremities for routine physical examinations.
Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement.
Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness.
Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses.
Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses).
Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
Prior to fact witness’ appearance, ensure all travel documents and appearance date and time have been provided to witness.
Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.
Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer, and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.
Prepare and submit documentation for fact witness reimbursement, i.e., witness vouchers and other required documentation for fact witnesses.
Furnish requested information concerning pending and completed fact witness vouchers.
Gather required documentation and reconcile Government Travel Accounts.
Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
Complete variable aspects of recurring documents in conformance with the rules governing their style and format.
Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned.