Facility Services Coordinator

Hatch•Vancouver, BC

1d•Onsite

About The Position

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you. As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

Requirements

Experience in managing facilities capital projects
Excellent project management skills, with the ability to prioritize tasks, manage deadlines, and adapt to changing priorities in a fast-paced environment
Prioritize workloads to effectively perform all duties in relation to the provision of facilities support of the office in a timely and efficient manner
Strong organizational skills, interpersonal and communication skills
Adaptability to different tasks
Supervising experience
Multitasking skills
Excellent Customer service skills with internal staff and external vendors
Ability to lift up to 60lbs
Ability to bend and stand for long periods of time
Highly proficient in Microsoft Office

Nice To Haves

Previous experience working in a Senior Facilities role is an asset
Previous experience working in an engineering consultancy firm is an asset
Experience in Zendesk is an asset
Ability to work flexible hours on an ad-hoc basis

Responsibilities

Organizes and oversees office moves and reconfiguration changes
Coordinates and oversees vendors for office repairs, maintenance and other facility needs
Assist other offices as required
Liase with Property Management
Update monthly Headcount Report and office Floorplans
Responding to emergency situations involving the office, such as maintenance requests
Procure necessary materials and equipment for maintenance and repairs
Maintains fleet vehicles (service requests, annual insurance renewals)
Hire and oversee training and supervision of staff
Coding/approving and processing vendor invoices
Attend Joint Health & Safety committee meetings to assist in identifying, initiating and coordinating corrective actions required to maintain office HSE
Oversee office supply inventory
Oversee office document storage and archiving
Management of PPE inventory
Placing 310-Maxx tickets for repairs etc.
All other duties as required