Facility Project Coordinator

The Budd Group•High Point, NC

7d•Onsite

About The Position

Love project management but hate sitting at home staring at a screen all day? Come manage exciting, real-world transformations in person! As our Facilities Project Coordinator, you will take complete ownership of the project lifecycle for site facilities. In this role, you will act as the vital bridge between client stakeholders and specialized external contractors to ensure seamless operations.

Requirements

Proven experience tracking project timelines, budgets, and operational parameters (Waterfall/Hybrid environments).
Resilient Problem Solver: High adaptability to step back, pivot quickly, and realign when project parameters shift.
Exceptional Communication Style: A professional, polished communication approach to influence contractors and deliver clear expectations to clients.
Organized Administrator: Strong computer proficiency to effectively manage workflow processes, punch lists, and scheduling tools like Smartsheet or MS Project.
Facilities Awareness: A solid foundational understanding of building systems (HVAC/MEP) to recognize project urgency and safeguard campus infrastructure.

Nice To Haves

An associate degree in Project Management or a related field is highly preferred.
Certified Associate in Project Management (CAPM) or PMP certification preferred.
Prior background in facilities maintenance, building operations, construction management, or dealing with MEP/HVAC contractors is a major plus.

Responsibilities

Oversee project scheduling, resource allocation, and tracking to firmly manage time, scope, creep, and budgetary constraints.
Solicit competitive vendor bids for any projects exceeding $5,000, draft comprehensive statements of work, and select optimal external partners.
Serve as a dedicated Facility Project Manager and primary contact, providing consistent, professional status updates to client personnel and internal managers.
Coordinate closely with onsite teams, performing physical walkthroughs and inspections to verify complete project success prior to approving contractor invoices.
Collaborate on new building commissions to gather equipment warranties, map utility shut-offs, and conduct proactive preventative walkthroughs with staff.