Facility Operations Specialist

Veterans Health Administration • East Orange, NJ

26d • Onsite

About The Position

The Facility Operations Specialist serves at the East Orange campus of the VA Medical Center New Jersey Health Care System (VANJHCS) and is the principal contact for facility maintenance, repair planning, and strategic capital planning. The specialist collaborates with top management on projects requiring broad-based project management, including major equipment installations and coordination of departmental capital projects.

The role manages maintenance, repair, construction, renovation, testing, and equipment-installation projects; coordinates contractor work and internal stakeholders; develops facility equipment replacement and modernization plans; tracks project progress, costs, and funding; and supports compliance with fire, life-safety, OSHA, and other applicable codes and directives. The position is on site and is not virtual. The work schedule is Monday through Friday, 7:00 a.m. to 3:30 p.m.

Requirements

• U.S. citizenship is required.
• Selective Service registration is required for males born after December 31, 1959.
• Must be able to complete a background/security investigation and online onboarding requirements.
• Must participate in the seasonal influenza vaccination program as a Department of Veterans Affairs health care personnel employee.
• Must serve a one-year probationary period or two-year trial period, as applicable.
• For current or former federal employees subject to time-in-grade rules, GS-11 applicants must have 52 weeks at GS-9; applicable SF-50 documentation must be submitted.
• Meet the Facility Operations Specialist individual occupational requirement through qualifying undergraduate or graduate study in engineering, industrial arts, property management, or business administration, or qualifying specialized experience.
• Have one year of specialized experience equivalent to at least GS-9, including relevant facility maintenance and project coordination, planning, recordkeeping, inspections, and compliance work; alternatively, qualify through the specified related doctoral-level graduate education or an allowed combination of education and experience.
• Submit transcripts if education is used to meet qualification requirements; foreign education requires a certificate of foreign equivalency with the transcript.
• The work requires managing multiple tasks concurrently and conducting site reviews of space allocation across the Medical Center.
• Work typically involves walking, sitting, and similar activities found in office settings, along with continual computer work.

Responsibilities

• Receive requests for alterations, repairs, limited construction, or maintenance to be performed by contractors.
• Identify and schedule job materials, parts, equipment, staffing, hazardous conditions, protective clothing, safety procedures, and job hazard analyses.
• Coordinate in-house construction projects with A&MM capital equipment purchases and coordinate with HTM and other services on high-cost or high-technology medical equipment.
• Establish project scopes of work, estimate timelines, plan procurement strategies, and coordinate maintenance, repair, construction, renovation, testing, and equipment installation work.
• Inspect project progress to ensure quality and timeliness.
• Monitor and track major and minor maintenance and repair projects and maintain records from project inception through completion.
• Develop annual and five-year plans for facility equipment replacement or modernization.
• Make economically sound recommendations concerning equipment maintenance, repair, modernization, or replacement planning.
• Monitor funding in relation to procurement bids and coordinate potential transfers of available funds to other equipment or minor-construction categories to support utilization and timely obligation.
• Analyze factors affecting work schedules, including priorities, workload, backlogs, inventory, equipment and supply availability, weather, scheduled outages, and environmental issues.
• Maintain equipment inventories and records of repairs and upkeep costs for personal property, operating equipment, and nonexpendable property; use cost analyses and equipment histories to assess repair-versus-replacement cost effectiveness.
• Perform Infection Control Risk Assessments (ICRA) and Interim Life Safety Measure (ILSM) requests for in-house work.
• Track project performance and conduct required fire/life-safety and OSHA safety inspections.
• Maintain and update code-compliance and life-safety compliance tracking documentation in accordance with Joint Commission, VA, National Electric Code, OSHA, and NFPA standards and directives.
• Identify and communicate solutions to problematic building systems or required utility upgrades.
• Apply facility and medical equipment maintenance knowledge to program preventive-maintenance procedures and schedules using AEMS/MERS or newer software.

Benefits

• The federal employee benefits package provides employees and their families access to a range of benefits; specific eligibility depends on position type.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Ph.D. or professional degree