Facility Operations Assistant Coordinator - Part Time (Contract)
Vertex Pharmaceuticals•Seattle WA/Onsite,
•$25 - $30•Onsite
About The Position
The Temporary Facility-Operations Assistant Coordinator will be responsible for assisting in the support of daily responsibilities and tasks related to catering, site services, and general administration. This role involves supporting event setups and breakdowns, maintaining kitchen and common areas, managing mail, assisting with new hire setups, and administrative tasks such as maintaining calendars and budget spreadsheets. The position is a temporary contract role for 6 months with the option to extend.
Requirements
- Ability to pivot with last minute requests
Responsibilities
- Receive Breakfast Deliveries from vendors & ~3x weekly breakfast/event set up and break down
- Assist with vendor deliveries and box breakdown
- Clean up lunchroom and kitchenette throughout the day
- Stock/refresh snacks, daily
- Fill and clean coffee machines
- Stock kitchen supplies
- Stock coffee bar
- Assist with event set up and breakdown
- Assist with catered lunch/site lunch set up & catered meeting requests
- Ensure conference rooms are stocked with beverages
- Escort service vendors as needed
- Assist with other needs and special events as needed
- Identify and list items that need restocking for purchase and share with Facilities Coordinator
- Check food and beverage items expiry dates and discard expired items weekly
- Reset and wipe down conference room tables daily
- Clean/Erase office conference room and bookable offices wipe boards daily
- Morning walk through office upkeep, e.g. pull up window blinds
- Clean Hybrid Desk locations and weekly desk and office dusting
- Dust work surfaces and windowsills weekly
- Sort and distribute mail
- New hire desks set-up, e.g. add new name tags to office/cubicles, desk, drawers wipe down
- Clean offices and cubicle locations upon staff departure
- Assist with room and furniture moves
- Maintain receipts (scan and upload to appropriate files)
- Assist with maintaining shared calendar for Site Services teams (accurate & timely updates of events, visitors, etc.)
- Maintain budget spreadsheet to accurately reflect monthly spend
- Assist with other document management as needed
- Ad hoc and other requests, able to pivot with last minute requests
Benefits
- Overtime pay
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
