Facility Manager

Brett/Robinson Openings•Gulf Shores, AL

1d•Onsite

About The Position

Oversees general facilities evening operations and responds to/coordinates various after-hours Facilities operational needs for multiple complexes. Responsible for upkeep, maintenance, cleanliness, security, and all association related activities of building(s). Areas of responsibility include irrigation, grounds, plumbing, electrical, exterior integrity, roof, pools, hot tubs, fitness equipment, elevators, lighting, climate control, boardwalks or piers, beach access, and all other association related areas. Responsible for ordering supplies, equipment, and parts as needed to maintain the cleanliness of the facility. Responsible for supplies and parts needed for facility amenities. Recommends and schedules preventive maintenance and custodial task sheets as necessary. Responsible for ensuring daily Security activities are completed according to guidelines. Facilitates unscheduled maintenance and cleaning as needed. Coordinates with Security and Facilities Director for special events for staff requirements. Inspection of facilities daily. Inspect, identify, repair, clean, and/or upkeep needs and ensure work is completed in a competent manner. Facilitates meeting room setup with Events Coordinator. Financially responsible to recommend appropriate budgets and works within the same. Responsible for safety awareness as well as provisions of the Americans with Disabilities Act. Responsible for written accident/incident communication to Management. Coordinates special circumstances; hurricane/storm preparations/recovery, water event recovery, power outages, cold weather preparations, Christmas decorations, etc. Serves as a representative of Brett/Robinson, displaying courtesy, tact, consideration, and discretion in all interactions with other employees of Brett/Robinson, owners, guests, and other members of the community. Enforces Brett/Robinson policy. Coordinates communication of new and established policy. Monitors employee performance to standards. Analyzes and resolves day-to-day problems and recommends course of action to employees. Keeps Director of Facilities, Association Management, and Property Owners’ Board Members cognizant of status. Helps to coordinates training requirements for subordinates. Coordinates work flow procedures and staff utilization. Answers inquiries from staff. Manages stress well. Coordinates activities and communicates with other departments, and contacts external clients and vendors. Assists in the flow of communications within the organization. Reports safety hazards. Attends departmental meetings. Performs other duties as assigned.

Requirements

Experience in facilities management, including maintenance, cleanliness, and security.
Knowledge of irrigation, grounds, plumbing, electrical, exterior integrity, roofing, pools, fitness equipment, elevators, lighting, and climate control systems.
Ability to order supplies, equipment, and parts.
Experience in scheduling preventive maintenance and custodial tasks.
Understanding of security guidelines.
Ability to facilitate unscheduled maintenance and cleaning.
Experience coordinating with other departments and directors.
Proficiency in daily facility inspections and identifying repair needs.
Experience with meeting room setup.
Financial responsibility, including budget recommendation and adherence.
Knowledge of safety awareness and the Americans with Disabilities Act.
Experience in accident/incident reporting.
Ability to coordinate preparations and recovery for special circumstances.
Strong representative skills, displaying courtesy, tact, consideration, and discretion.
Ability to enforce company policy and communicate it effectively.
Skills in monitoring employee performance.
Problem-solving and analytical skills.
Communication skills to keep management informed.
Ability to coordinate training.
Skills in coordinating workflow and staff utilization.
Ability to answer staff inquiries.
Ability to manage stress.
Coordination and communication skills with departments, clients, and vendors.
Ability to report safety hazards.
Willingness to attend departmental meetings.

Nice To Haves

Experience with Brett/Robinson policies.
Experience working with owners, guests, and community members.

Responsibilities

Oversee general facilities evening operations and respond to/coordinate after-hours facilities operational needs.
Maintain upkeep, maintenance, cleanliness, and security of buildings and association-related areas.
Manage irrigation, grounds, plumbing, electrical, exterior integrity, roofs, pools, hot tubs, fitness equipment, elevators, lighting, climate control, boardwalks/piers, and beach access.
Order necessary supplies, equipment, and parts for facility maintenance and cleanliness.
Recommend and schedule preventive maintenance and custodial tasks.
Ensure daily security activities are completed according to guidelines.
Facilitate unscheduled maintenance and cleaning.
Coordinate with Security and Facilities Director for special event staff requirements.
Conduct daily facility inspections, identifying and addressing repair, cleaning, and upkeep needs.
Facilitate meeting room setup with the Events Coordinator.
Recommend appropriate budgets and operate within them.
Ensure safety awareness and compliance with the Americans with Disabilities Act.
Communicate accidents/incidents in writing to Management.
Coordinate preparations and recovery for special circumstances (e.g., hurricanes, water events, power outages, cold weather, holiday decorations).
Represent Brett/Robinson with courtesy, tact, consideration, and discretion.
Enforce Brett/Robinson policy and coordinate communication of new and established policies.
Monitor employee performance to standards.
Analyze and resolve day-to-day problems and recommend courses of action.
Keep Director of Facilities, Association Management, and Property Owners’ Board Members informed of status.
Coordinate training requirements for subordinates.
Coordinate workflow procedures and staff utilization.
Answer inquiries from staff.
Manage stress effectively.
Coordinate activities and communicate with other departments, external clients, and vendors.
Assist in the flow of communications within the organization.
Report safety hazards.
Attend departmental meetings.
Perform other duties as assigned.