Facility Management Administrator

H Mart•Lyndhurst, NJ

16h•Onsite

About The Position

The Facility Management Administrator will be responsible for providing daily oversight of the help desk, ensuring tickets are promptly assigned, work is scheduled, and tasks are completed within expected timeframes. This role involves purchasing parts and equipment, corresponding with vendors, processing invoices and payments, and preparing draft reports. The administrator will also visit regional stores periodically to follow up on requests, support in-house technicians, and maintain facilities, equipment, and supplies according to protocol. Additionally, they will schedule and document maintenance and repairs, and coordinate with outside contractors.

Requirements

BS/BA in Management or Accounting, Manufacturing Engineering Major or related field
Good communication skills to negotiate with vendors and speak with store managers
Must be able to safely operate a company motor vehicle and possess a valid driver’s license
Proficiency with Microsoft Office (Microsoft Excel, Microsoft Outlook, etc.)
Able to travel domestically
Excellent written, verbal, and interpersonal communication abilities
Self-motivated with the ability to work both independently and in a team

Nice To Haves

Basic knowledge in SAP is preferred, not required
Bilingual in Korean and English language preferred

Responsibilities

Provide daily help desk oversight to ensure help desk tickets are promptly assigned, work scheduled, and completed
Monitor ticket progress to ensure tasks are completed within expected time-frames
Purchase Parts and Equipment
Correspond and communicate with vendors for facility management needs
Process invoices and payments to vendors
Process draft reports for different projects
Visit regional stores periodically to check and follow up with store requests
Support In-house technicians
Follow protocol for effective maintenance of facilities, equipment and supplies
Schedule and document maintenance and repairs on equipment
Coordinate with outside contractors for the service and repairs

Benefits

Health, Dental & Vision insurance / EAP (Employee Assistance Program) per company policy
401 (k) Retirement Plan with up to 5% match per company policy
Life Insurance and AD&D (Accidental death & Dismemberment) per company policy
BTA Insurance (Business Travel Accident Coverage)
Company provided lunch
Paid-time off (PTO) and Paid Holidays per company policy
Celebration & Condolence Benefits per company policy
Employee Discount Program (5%)
Holiday Gift certificates per company policy
FSA (Flexible Spending Account) per company policy
DCFSA (Dependent Child Care Spending Account) per company policy