UK - Facility Coordinator, Walsall ERF

Encyclis•Birmingham, IA

10d•Onsite

About The Position

Encyclis is building a brand new Energy Recovery Facility in Walsall. This facility will be a sustainable alternative to landfill, using household, commercial and non-hazardous industrial residual waste as a fuel to generate clean electricity. The facility is expected to commence full commercial operations in 2027 and will provide a vital outlet for the sustainable disposal of over 436,000 tonnes of residual waste per year, generating 49 megawatts of low carbon energy. At Encyclis, people and their passion drive the company forward. They are growing fast, thinking differently, and innovating at every step.

Requirements

Previous experience as working as a technical administrator or assistant, or executive PA.
Excellent English in terms of written and verbal communication.
Prominent levels of IT literacy with advanced knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams, OneDrive, SharePoint)
Ability to read, analyse, and interpret general, technical procedures and documentation.
Ability to draft and format reports at Board level from information provided (PowerPoint / Excel)
Understanding of Budgets and financial systems.

Nice To Haves

Previous experience in energy or construction sector is desirable.

Responsibilities

Support the Plant Manager with executive assistant duties.
Tracking and scheduling ERF staff training, administration of training certificates.
Consulting with department managers, team leaders and supervisors to comply with the safety critical training matrix and arranging O&M training with training providers.
Ownership of Walsall Document Control, SharePoint systems, databases and filing systems.
Using SharePoint and driving electronic sign off for SMI, LMI, SOPRAs and RAMS
Maintain records of dayshift staff holidays, and Operations and Maintenance shift rotas.
Provide administration support to managers during outages.
Uploading documents and records to SharePoint for toolbox talks, briefings, SOPRAs and RAMS
Supervise and oversee the admin block cleaning team to ensure excellent standards of cleanliness within the administration block meeting rooms, offices, welfare facilities and contractor cabins.
Maintain stocks and supplies of welfare, cleaning, and sanitation materials.
Maintain cost effective stocks and supplies of stationary requirements for all admin facilities, offices, and meeting rooms.
Responsible for managing the leases of water, coffee and confectionary machines and replenishments.
Organising and scheduling internal and external meetings and events, including all catering requirements.
Arranging specialist travel arrangements, transport, and accommodation bookings
Compiling administrative reports, presentations and correspondence associated with Walsall ERF
Prepare and maintain staff induction and onboarding records.
Coordinate and maintain records of PPE orders and records of issue, in line with EN Standard and approved suppliers and equipment.
Liaise with IT Manager to coordinate IT requirements across site, including managing stocks and re-order of IT consumables.
Cover reception duties for any visitors to site and administration of site and H&S inductions.
Take minutes at key O&M / EPC meetings as required and communicate minutes and outcomes to the relevant stakeholders.
Design administrative documentation, letter heads, to cover the requirements of all site communications.