Facility Coordinator

CleanHarbors•Tacoma, WA

6d•Onsite

About The Position

The Facility Coordinator is responsible for supporting daily facility operations through the coordination of receiving, shipping, waste tracking documentation, and administrative support functions. This role works closely with plant operations to ensure outbound and inbound paperwork is processed accurately, inventories are maintained, and regulatory documentation is completed in a timely manner. The ideal candidate is organized, dependable, detail-oriented, and able to work in a fast-paced industrial environment while maintaining a strong commitment to safety and compliance.

Requirements

High School Diploma or GED required
0–3 years of administrative, logistics, shipping, receiving, or facility support experience preferred
Experience working in an industrial, warehouse, transportation, or environmental setting is a plus
Strong organizational skills and attention to detail
Ability to multitask and work in a fast-paced environment
Proficient in Microsoft Office and Windows-based applications
Experience with PowerSuite, WIN, or waste tracking systems preferred
Strong communication and teamwork skills
Ability to maintain accurate records and documentation
Must be dependable with a strong work ethic and commitment to safety
Primarily sedentary work with extended computer usage
Ability to sit for extended periods throughout the workday
Occasional walking, reaching, and light lifting as needed
Ability to read and review shipping paperwork, manifests, and computer screens accurately
Ability to communicate effectively by telephone and web conferencing tools

Responsibilities

Coordinate daily receiving and shipping activities based on business needs
Maintain working knowledge of plant receiving, drum staging, profile access, and profile printing
Perform data entry into PowerSuite, WIN, Outlook shared files, and other local databases
Create, print, and manage outbound manifests and hazardous waste labels for outbound loads
Organize and maintain plant paperwork, truck-to-truck paperwork, and related shipping documentation
Maintain trailer inventories and scanning storage area records
Create TPO shipping papers for rejected materials
Assist with supply management and maintain proper housekeeping within assigned work areas
Support facility operations with general clerical and administrative duties
Work closely with operations teams to ensure accuracy and compliance with company procedures
May be assigned additional duties not listed above based on business needs