Facility Coordinator

JLL • Toronto, ON

13d • Onsite

About The Position

As a Facility Coordinator, you will be the heartbeat of our client's workspace, delivering exceptional service that creates a welcoming, efficient, and safe environment for all occupants. This role combines facilities coordination, stakeholder engagement, and operational excellence to ensure seamless day-to-day operations. You'll serve as the key point of contact for the site, managing everything from vendor coordination and event support to safety protocols and building amenities. Your people-focused approach and proactive problem-solving will directly contribute to JLL's commitment to creating outstanding workplace experiences that enable our clients' success.

Requirements

• Proven experience in facilities management, property management, hospitality, or related field
• Proficiency in a range of information technology tools and platforms
• Excellent communication, organization, and problem-solving skills with strong stakeholder management capabilities
• Ability to work independently with minimal supervision and effectively manage stressful situations
• Demonstrated ability to build and maintain relationships while proactively supporting diverse stakeholder needs
• Self-motivated, confident, energetic, and flexible approach to work
• Commitment to acting as a JLL ambassador, consistently upholding cultural and ethical standards

Nice To Haves

• Knowledge of local occupational health and safety requirements
• Understanding of basic technical aspects of property systems (CRAC, chiller systems, fire protection, mechanical & electrical systems, BMS)
• Experience with vendor management for specialized services
• Background in critical facilities management
• Experience with space planning activities and building churn/moves
• Familiarity with emergency response procedures and incident reporting protocols
• Prior involvement in financial systems, purchasing processes, and budget management

Responsibilities

• Coordinate site operations in accordance with established policies, procedures, and contract scope, ensuring consistent service excellence
• Manage repairs, maintenance requests, and minor works from initiation through completion, minimizing disruption to occupants
• Serve as the primary site contact, providing information and direction to vendors, facilities staff, and service providers to ensure excellent execution
• Support and coordinate business events, meetings, and conference facilities, ensuring seamless delivery
• Deliver reception and guest support services, including new hire welcomes, mail and courier services, office supplies management, and building access coordination
• Conduct regular site inspections and assessments to maintain building procedures, performance standards, and workplace safety
• Assist with operational reporting, budgeting, procurement activities, and identify opportunities for cost reduction and improved service delivery

Benefits

• JLL empowers you to shape a brighter way.
• Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients.
• We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.
• At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique.
• We help our people thrive, grow meaningful careers and find a place where they belong.
• Together, we strive to be exceptional and shape a better world.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed