Facility Administrator (966)

ABC Supply Co. Inc. • Beloit, WI

9d

About The Position

ABC Supply is North America’s largest wholesale distributor of exterior and interior building products. ABC Supply is proud to be an employee-first company. This position is responsible for defining the authority, accountability, reporting relationships, responsibilities, and performance measures of facility construction projects. The Facility Administrator will also be responsible for assisting branches on facility management to help streamline and ensure proper maintenance is being performed, documented, and approved.

Requirements

• Microsoft, Smartsheet proficient
• Database experience
• Ability to communicate with many levels of management and within our hierarchy
• Multi-tasking – capable of setting priorities based on urgency
• Must be concise and able to direct internal and external associates with clear direction
• Personable, knowledgeable

Responsibilities

• Defining the authority, accountability, reporting relationships, responsibilities, and measures the performance of facility construction projects.
• Assisting branches on facility management to help streamline and ensure proper maintenance is being performed, documented and approved.
• Coordinating construction contracts and verifying documentation (subcontractor/supplier listing, certificates of insurance, etc) requested has been received to ensure contractors meet the terms of the contract prior to the start of the work, follow up where needed.
• Entering insurance certificates for associated contractors, monitor validity through life of project.
• Distributing to applicable parties for signature when necessary.
• Following document retention process for contracts and associated documents.
• Managing contract and legal requirements during construction.
• Dealing with contract discrepancies, deviations, or updates.
• Ensuring adequate breakdown of invoicing to meet accounting guidelines, works with internal team and/or contractor as needed.
• Submitting requests to accounting for payment with approval documents.
• Reviewing incoming contract change orders for content and any associated documentation, routes to associated contract specialist.
• Acquiring adequate breakdown and documentation for contract change orders when required.
• Following up on project status when necessary.
• Reviewing, identifying, tracking, and reporting on inspections submitted by field in E Maint.
• Answering phone calls and assisting with problem resolution on facility issues.
• Providing administrative support, guidance and training to fellow associates and field.
• Other duties as assigned.

Benefits

• Health, dental, and vision coverage - eligible after 60 days, low out of pocket
• 401(k) with generous company match - eligible after 60 days, immediately vested
• Employer paid employee assistance program
• Employer paid short term and long-term disability
• Employer paid life insurance
• Flex spending
• Paid vacation
• Paid sick days
• Paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed