Facility Administrative Assistant

Reworld Projects • Spring Hill, FL

9d

About The Position

Reporting to the Facility Manager, the Facility Administrative Assistant will provide vital support to our management team, Human Resources, and day-to-day operations. This multifaceted role demands self-drive, organization, and proficiency in Microsoft Office suite. Responsibilities include reporting, account reconciliation, supply procurement, and HR assistance.

Requirements

• GED/HS Diploma
• Advanced knowledge level in MS Excel, PowerPoint and Outlook
• At least 5 years of experience in Executive Admin/Office Admin
• Accounting-based functions or in a related area (preferred)
• Excellent time management skills and ability to multi-task and prioritize work

Nice To Haves

• Accounting-based functions or in a related area (preferred)

Responsibilities

• Primary function is HR Administrative tasks including assistance with recruiting, interview coordination, new hires, training increases, benefit updates, etc.
• Confidential assistance with handling of employee issues when requested
• Communicates Corporate, Regional and Facility announcements and programs
• IT and Telephone liaison – communicate with corporate IT with issues and assist office personnel with IT questions/issues as applicable
• Liaison for Dimensions/timekeeping assistance and resolving issues
• Liaison with Payroll for Job Status Change processing, recordkeeping of changes
• Assist with coordinating and communicating meetings and events when requested such as tours, training, meetings, luncheons, and company parties; this may require the Administrative Assistant to adjust their schedule, at times, so they may be present to support these meetings and events
• Prepare/update excel spreadsheets, power point presentations, reports for management including operations, safety, and environmental, as well as assisting with special projects
• Maintain facility

Benefits

• Health Care Benefits - start 1st day of employment
• Wellness Program Incentives & Rewards
• 401k - match up to 7%
• Paid Time Off (Vacation & Holiday)
• Paid Parental Leave
• Short-Term & Long-Term Disability Benefits
• Tuition Reimbursement
• Employee Referral Bonus
• medical, prescription drug, vision, and dental plans; 401(k) plan; paid parental leave; paid time off; and paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED