Facilities & Workplace Associate

Apex Clean Energy•Charlottesville, VA

6d•Onsite

About The Position

Apex Clean Energy is seeking a highly reliable, detail-oriented Facilities and Workplace Associate to support the day-to-day operations of their corporate office in downtown Charlottesville, serving approximately 200 employees. This role is central to delivering a seamless, high-quality workplace experience within a dynamic and collaborative corporate environment. The position is ideal for someone who thrives at the intersection of event execution and office management, enjoys being hands-on, and brings structure, creativity, and attention to detail to their work. The associate will help oversee daily office operations while leading the coordination and execution of a wide range of company events throughout the year, from small team gatherings to large-scale initiatives, including two annual Company Weeks and weekly hybrid All Hands meetings featuring a catered company breakfast. This is a high-visibility, high-impact role where consistency, ownership, and follow-through truly matter, ensuring the office runs smoothly while continuously elevating the employee and visitor experience.

Requirements

2+ years of experience in office operations, facilities, events, hospitality, and/or administrative support
Demonstrated ability to plan and execute projects end-to-end—able to manage timelines, coordinate details, and reliably follow through on commitments
Highly organized and proactive, with a track record of managing multiple priorities, shifting needs, and small details without losing momentum, while maintaining a pleasant attitude.
Comfortable working in a hands-on, in-office role that may involve physical setup, movement throughout the space, and real-time problem solving
Clear and professional communicator, with the ability to interact effectively with colleagues, vendors, and guests. Good writing skills preferred.
Collaborative and team-oriented, with a positive attitude and a willingness to step in and support wherever needed
Full time in-office, based in Charlottesville, VA

Responsibilities

Maintain office readiness: clean, stocked, organized, and fully functional at all times
Execute room setups, office moves, and basic space adjustments
Support vendor coordination and resolve day-to-day facility issues quickly and professionally
Manage and order supplies, snacks, mail, and deliveries with strong attention to detail
Project manage and execute two annual Company Weeks, oversee weekly hybrid Morning All Hands meetings, and coordinate a wide range of internal events throughout the year—from ad hoc team lunches to large-scale company gatherings
Own volunteer days (Spring and Fall), including coordination, logistics, and communication
Manage event and workplace-related administrative processes, including budgeting, invoice tracking, vendor coordination, and expense reconciliation
Help create a welcoming, high-functioning environment for employees and visitors
Maintain and elevate the look, feel, and flow of shared spaces (cleanliness, organization, energy)
Identify and implement small improvements that enhance the day-to-day workplace experience
Provide general administrative support across Facilities, Events, and broader People Operations as needed
Support execution of internal communications (posting updates, maintaining digital screens, coordinating messaging across teams)
Help ensure key information is shared clearly, consistently, and in a timely manner across office and remote teams
Maintain and reinforce human connection touchpoints through thoughtful, well-executed communication and coordination
Assist with light project coordination and follow-through to keep initiatives moving forward