Facilities Support Specialist
About The Position
XSITE LLC is seeking a proactive, organized Facilities Support Specialist to support daily operations at the Portfolio Acquisition Executive Mission Systems (PAE MS) Old Town Campus in San Diego, California. The role helps keep facilities, workspaces, and operational support activities running smoothly. It coordinates personnel onboarding, seating arrangements, procurement requests, emergency preparedness, and IT support activities, and serves as the primary backup to the lead Director of Operations (DirOps) Facilities/Operations Coordinator. The position supports facilities or administrative operations in a Department of Defense (DoD) environment and coordinates across teams while managing multiple priorities. Work is onsite at the Old Town Campus. The posting also describes a hybrid work environment where contract and mission requirements permit.
Requirements
- At least two years of professional experience in facilities management, facilities coordination, or a related administrative role within a DoD or government contractor environment.
- Active Secret security clearance.
- Demonstrated experience using Enterprise Resource Planning (ERP) systems.
- Proficiency in Microsoft Word, Excel, and PowerPoint.
- Strong organizational skills, attention to detail, and the ability to manage multiple priorities and meet deadlines.
- Ability to work onsite at the Old Town Campus in San Diego, California.
Nice To Haves
- Experience with Navy ERP, including account management, role delegation, or procurement support.
- Experience using CAD or Microsoft Visio to develop or maintain floor plans.
- Experience supporting PEO C4I, NAVWAR, or other Navy organizations.
- Fire Warden certification or experience supporting emergency management and COOP activities.
- Experience serving as a CAC PIN Reset Point of Contact.
- Familiarity with ACTR responsibilities and IT support coordination.
- Strong interpersonal and communication skills, including experience coordinating with military, civilian government, and contractor personnel.
Responsibilities
- Coordinate workspace planning and personnel moves; develop and maintain floor plans using CAD or Visio, distribute monthly seating charts for Program Management Warfare (PMW) offices, and coordinate office relocations with moving personnel.
- Support Navy ERP account management and procurement, including serving as a Navy ERP User Management Delegate for account provisioning and role delegation and supporting procurement actions as a Government Purchase Requestor/Shopper.
- Manage personnel onboarding activities, ensure workspaces are ready for incoming personnel, and serve as a certified Common Access Card (CAC) PIN Reset Point of Contact.
- Participate in Emergency Management Working Group and Continuity of Operations (COOP) working groups; serve as a building Fire Warden, conduct safety walkthroughs, and coordinate evacuation procedures.
- Serve as a tertiary Assistant Customer Technical Representative (ACTR), assisting with front-office technical troubleshooting and coordinating additional support as needed.
- Participate in daily tasking meetings and coordinate activities with PAE MS and DirOps West.
- Coordinate facility work orders, maintain supplies, and serve as a liaison for facility-related requests and issues.
Benefits
- Industry-leading paid time off package, starting at 15 or more days annually.
- Seven paid company holidays annually.
- 100% employer-paid employee coverage for Medical, Dental, Vision, and Basic Life Insurance.
- Health Savings Account eligibility with monthly employer contributions for employees enrolled in the High-Deductible Health Plan.
- Eligibility to participate in the XSITE 401(k) retirement plan with up to a 6% employer match.
- Tuition reimbursement eligibility of up to $5,250 per year for job-related education.
- University of San Diego education benefits, including a 10% tuition discount on select online degree programs and a 25% discount on certificate programs.
- Cell phone stipend.
- Additional employee benefits offered through ADP.
- Hybrid work environment where contract and mission requirements permit.
- Professional development through job-related education, training, and continuing learning opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
