Facilities Support Clerk

ABM•Reno, NV

3d•$23•Onsite

About The Position

The Facilities Support Clerk supports daily facility operations by managing incoming and outgoing mail while assisting with administrative coordination of maintenance activities. This role includes tracking work orders, communicating with vendors and site contacts, and maintaining accurate records to support efficient facility operations. Training will be provided for systems and processes.

Requirements

Basic computer skills required (Outlook, Excel, data entry)
Strong organization skills and attention to detail
Ability to multitask and manage competing priorities
Strong communication skills and ability to work with vendors and customers

Nice To Haves

Prior clerical, administrative, or customer service experience preferred but not required

Responsibilities

Sort, distribute, and collect incoming and outgoing mail across site locations
Coordinate daily mail delivery and pickups, including post office runs and special deliveries
Operate postage equipment and apply correct postage
Track and manage express shipments (e.g., UPS, certified mail)
Maintain mail logs and ensure timely delivery of important documents
Receive, log, and track work orders and service requests
Follow up on open requests to ensure timely completion
Communicate with vendors to schedule maintenance and service work
Answer and route calls from tenants, employees, and customers
Assist with assigning daily and monthly maintenance tasks
Perform data entry and maintain accurate records, logs, and reports
File documentation such as receipts, work orders, and compliance records
Support inventory tracking, including parts, supplies, and PPE
Assist with ordering supplies and maintaining stock levels
Maintain required postings, documentation, and site compliance records (e.g., ISO postings)
Coordinate with uniform vendors and other service providers as needed