Facilities Support Assoc. Sr

Claritev•De Pere, WI

10h•$20 - $21•Onsite

About The Position

This position is responsible for providing administrative and facilities support to ensure the smooth operation of the facilities in accordance with the Company’s policies, practices, and procedures. This job is performed in more than one of the Company’s facilities. As such, an incumbent's responsibility focus may vary based on work location.

Requirements

Minimum high school diploma or equivalent (i.e. GED)
Minimum 3 years experience in the maintenance and facilities field or related area
Required licensures, professional certifications, and/or Board certifications as applicable
Communication (written, verbal and listening), interpersonal, administrative and organizational skills
Ability to use software, hardware, and peripherals related to job responsibilities, including MS Office, copiers, faxes, and mailroom equipment as needed
Ability to set priorities and manage time while paying attention to detail and providing flexibility
Ability to manage several projects at one time
Ability to make decisions using limited or incomplete data
Ability to stand and/or walk around site for long periods of time
Ability to lift up to 50 pounds without mechanical assistance such a dolly cart

Responsibilities

Assist in the planning and physical relocation of employees within the Company’s facilities.
Assist department manager with facilities’ management tasks and the coordination of regional facilities’ management tasks.
Coordinate offices’ supply ordering and distribution and assist department supervisor or manager with purchasing responsibilities.
Assist in the implementation and ongoing maintenance of safety policies.
Maintain, update, and repair office equipment, as well as maintain copier and fax machine usage and repair logs and weekly supply distribution and usage logs. May include equipment setup in meeting rooms.
Handle outgoing/incoming mail and maintain postage machine and scale. Verify invoices with packing slips for all purchases made.
Responsible for operation and maintenance of all copy machines in the copy center. Order supplies as needed to ensure appropriate amount is on hand.
Maintain vendor contacts for equipment and supplies. May escort vendors while on-site.
Act as a resource for other Facilities Support staff.
May sort/deliver incoming mail, log tracking numbers, and create outgoing shipping labels. Prepare and mail packages on behalf of the Company.
Collaborate, coordinate, and communicate across disciplines and departments.
Ensure compliance with HIPAA regulations and requirements.
Demonstrate Company’s Core Competencies and values held within.
The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

Benefits

health insurance
401k
bonus opportunity
Medical, dental and vision coverage with low deductible & copay
Life insurance
Short and long-term disability
Paid Parental Leave
401(k) + match
Employee Stock Purchase Plan
Generous Paid Time Off – accrued based on years of service
10 paid company holidays
Tuition reimbursement
Flexible Spending Account
Employee Assistance Program
Sick time benefits – for eligible employees, one hour of sick time for every 30 hours worked, up to a maximum accrual of 40 hours per calendar year, unless the laws of the state in which the employee is located provide for more generous sick time benefits.