Facilities Specialist

Axon•Scottsdale, AZ

11h•Onsite

About The Position

Join Axon and be a Force for Good. At Axon, we’re on a mission to Protect Life. We’re explorers, pursuing society’s most critical safety and justice issues with our ecosystem of devices and cloud software. Like our products, we work better together. We connect with candor and care, seeking out diverse perspectives from our customers, communities and each other. Life at Axon is fast-paced, challenging and meaningful. Here, you’ll take ownership and drive real change. Constantly grow as you work hard for a mission that matters at a company where you matter. Your Impact As a member of our Facilities Team, you are a critical and key component in supporting daily operations within a fast-moving environment. As a Facility Coordinator, you’ll support day-to-day operations and ensure a high level of service delivery by handling a wide range of administrative and coordination tasks.

Requirements

Experienced in administrative or office coordination roles (facilities background a plus, but not required)
A strong communicator — written and verbal — who’s comfortable working with multiple stakeholders
Tech-savvy and proficient in Microsoft Office / Google Suites (especially Excel, Outlook, Word and Google counterparts)
Detail-oriented, organized, and able to prioritize multiple projects
A proactive team player who takes initiative and follows through
High School Diploma or higher achievement required
Two or more years of facilities experience
General mechanical aptitude
Excellent customer service
Positive, cohesive attitude
Own it by being committed, acting, and seeing your work through completion
Five or more years of progressively responsible experience in varied building project coordinator/management roles.
Outstanding customer service skills required
Must possess excellent time management skills and be adaptable to change
Strong attention to detail and focus on quality and accuracy
Ability to prioritize and plan work activities and work within deadlines
Win right and never compromise the team’s integrity

Responsibilities

Maintain organized records of departmental policies, procedures, and documentation within Facilities database
Coordinate communication with clients, contractors, vendors, and internal teams
Assist with planning and coordination of vendor services and equipment repairs
Monitor work order status and provide updates to stakeholders
Follow up with clients – both internal and external, to ensure service satisfaction
Support vendor management: request quotes, track work orders, review proposals, process invoices and maintain compliance documentation
Help track departmental budgets and process billing and payments on time
Track and monitor construction project budgets
Works with management to maintain lease documentation and track lease activity
Coordinate annual service contracts for facility vendors
Support the development and reporting of key performance indicators (KPIs)
Prepare internal reports and presentations for leadership
Assist with compliance documentation, including ISO 14001 and ISO 45001
Have the flexibility to adjust with dynamic business priorities
Ensures safety standards are followed by vendors throughout Axon’s facilities
Prioritize project work to meet Facilities team project deadlines
Complete work in accordance with Axon standard operating procedures and policies
Observe and promote safety and risk management in accordance with local, federal, state, and company rules and regulations
Foster a positive, active and collaborative relationship with all employees/departments, always maintain a professional demeanor and appearance
Performs other maintenance duties as assigned