Professional, Facilities Management

JLL•USA-CLIENT Anasco PR-Johnson & Johnson, PR

13d•Onsite

About The Position

This multifaceted role combines environmental health and safety management, pest control program coordination, and facilities planning functions to ensure safe, compliant, and operationally efficient workplace environments. The position requires a strategic mindset balanced with hands-on execution across safety compliance, vendor management, and capital planning initiatives. The ideal candidate will demonstrate expertise in regulatory compliance, strong organizational skills, and the ability to manage diverse stakeholder relationships while maintaining multiple concurrent workstreams.

Requirements

Minimum 2 years of progressive experience in environmental health and safety, preferred.
Experience conducting incident investigations and implementing corrective actions
Demonstrated success coordinating vendor services and managing service level agreements
Experience with facilities planning, project coordination, or related functions preferred
Valid driver's license with acceptable driving record
OSHA 10 hr
Working knowledge of safety program elements including hazard communication.
Familiarity with building systems, preventive maintenance practices, and facility operations
Knowledge of integrated pest management principles and pest biology
Understanding capital planning processes, space planning principles, and project management fundamentals
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with advanced Excel skills.
Experience with computerized maintenance management systems (CMMS) or computer-aided facilities management (CAFM) platforms
Ability to read and interpret architectural drawings, building plans, and technical specifications
Familiarity with safety management software and incident tracking systems
Bilingual capabilities (English plus Spanish or other relevant language)

Nice To Haves

Proficiency with data visualization and reporting tools preferred
Experience with project management software (MS Project, Smartsheet, etc.) a plus

Responsibilities

Serves as the primary environmental health and safety support for assigned facilities, developing and implementing comprehensive programs that protect employees, visitors, and contractors while ensuring full regulatory compliance.
Implements, and maintains site-specific safety programs including lockout/tagout, confined space entry, fall protection, respiratory protection, hazard communication, and bloodborne pathogens
Establishes and monitors key performance indicators (KPIs) for safety metrics including incident rates, near-miss reporting, training completion, and inspection findings
Conducts comprehensive facility safety audits and inspections on scheduled and unscheduled bases, documenting findings and tracking corrective action completion
Performs job hazard analyses (JHAs) and develops safe work procedures for high-risk activities
Maintains emergency action plans (EAPs).
Oversee safety committee activities, facilitating regular meetings and driving continuous improvement initiatives
Ensuring compliance with OSHA regulations (29 CFR), EPA requirements, state and local codes, and industry-specific standards
Maintains all required safety documentation including OSHA 300 logs, Form 300A annual summaries, and injury/illness records
Manages Safety Data Sheet (SDS) library and ensures accessibility in accordance with OSHA Hazard Communication Standard
Coordinates regulatory inspections and serves as primary liaison with OSHA, EPA, fire marshals, and other regulatory agencies
Monitors changes in applicable regulations and updates programs accordingly
Manages environmental compliance programs including waste management, air quality, storm water, and spill prevention
Responds to workplace incidents, injuries, illnesses, and near-misses, conducting thorough root cause investigations
Completes detailed incident reports with corrective and preventive action recommendations
Coordinates worker's compensation claims process and maintains communication with injured employees, claims administrators, and medical providers
Tracks post-incident follow-up including return-to-work accommodations and preventive measure implementation
Analyzes incident trends to identify systemic issues and develop targeted interventions
Conducts post-incident reviews with affected teams and management
Delivers comprehensive safety training programs for new hires, contractors, and existing employees
Creates training materials including presentations, handouts, videos, and online modules
Maintains training records and ensures employees receive required annual refresher training
Evaluates training effectiveness through assessments, observation, and incident data analysis
Coordinates external training providers for specialized certifications (first aid/CPR, forklift operation, etc.)
Performs comprehensive risk assessments for new processes, equipment installations, facility modifications, and operational changes
Develop and implement risk mitigation strategies including engineering controls, administrative controls, and PPE requirements
Conducts ergonomic assessments and recommends workplace modifications to prevent musculoskeletal disorders
Reviews and approves contractor safety plans and permits for high-hazard work
Participates in design reviews for renovation and construction projects to incorporate safety considerations
Promotes positive safety culture through visible leadership, employee engagement, and recognition programs
Develops safety communications including newsletters, bulletin board postings, and digital content
Organizes safety awareness campaigns and events (e.g., National Safety Month activities)
Conducts behavioral safety observations and provide constructive feedback
Establishes channels for anonymous safety reporting and employee feedback
Support integrated pest management programs across assigned facilities to maintain healthy, sanitary environments while minimizing environmental impact and ensuring regulatory compliance.
Conducts regular facility inspections to identify pest activity, conducive conditions, entry points, and sanitation issues
Documents findings using standardized inspection forms and photographic evidence
Support pest control logs documenting service dates, areas treated, products applied, and results
Ensures pest control activities comply with EPA regulations, state pesticide laws, and local health codes
Maintains Material Safety Data Sheets (MSDS) for all pesticides used on properties
Reviews and files pesticide application records and vendor treatment reports
Coordinates with health departments during inspections related to pest issues
Ensures proper posting and notification procedures for pesticide applications in accordance with regulations
Investigates and responds to pest-related complaints from tenants, occupants, and facility users
Provides education on preventive measures and individual responsibilities for pest management
Coordinates access for inspections and treatments while minimizing disruption
Escalates persistent or complex pest issues to management with recommended solutions
Analyzes pest activity data to identify patterns and develop preventive strategies
Research emerging pest management technologies and best practices
Recommend facility improvements to eliminate conducive conditions (structural repairs, sanitation enhancements, landscaping modifications)
Develop standard operating procedures for pest management across the portfolio
Supports strategic facilities planning initiatives including space optimization, capital project coordination, preventive maintenance scheduling, and long-term facility needs assessment.
Supports business case development for capital projects including cost-benefit analysis and return on investment calculations
Coordinates with project managers, engineers, and contractors during planning and execution phases of capital projects
Tracks capital project budgets, timelines, and deliverables, providing status updates to stakeholders
Participates in post-project evaluations to capture lessons learned and best practices
Analyzes space utilization data to identify opportunities for optimization and cost reduction
Supports workplace strategy initiatives including flexible workspace design
Supports office moves.
Develops and maintains comprehensive preventive maintenance schedules for building systems, equipment, and grounds
Coordinates preventive maintenance activities with vendors, contractors, and internal maintenance teams
Supports transition from reactive to predictive maintenance strategies using condition monitoring and analytics
Collects and analyzes facilities data to support strategic decision-making and portfolio planning
Develops and maintains facility performance dashboards tracking key operational metrics
Participates in long-range facilities master planning initiatives
Research trends, benchmarks, and emerging technologies relevant to facilities management
Prepares reports and presentations for senior leadership on facilities planning topics, if necessary
Control and manage the work of specialized consultants, contractors and internal staff in construction service projects and specialized operational maintenance issues.
Be responsible for planned and reactive tasks in accordance with the requirements of the Service Level Specification.
Provide analysis and technical feedback on maintenance feedback from both the internal group and contractors.
Maintain good relationships with everyone: customers, and visitors and respond to any complaints/situations promptly. Any problems should be reported to your supervisor immediately.
Support with the documentation of the tasks carried out in maintenance.
Performs general handyman tasks to keep the facilities in good condition
Complies with policies for the safe storage, use, and disposal of hazardous materials
Maintains a clean and safe working environment
Keeps records of work done in a clean and organized manner.
All other duties and tasks assigned to you.