Facilities Space Planning Associate

JEA•Jacksonville, FL

1d•Onsite

About The Position

Under general supervision, assists with space management and planning for all buildings and office space that JEA owns, leases, and maintains. Provides the setup of all documented conference room requests that are received from internal customers. Utilizing a JEA vehicle and/or other equipment, provides logistical transfer of materials from site to site. Performs small to mid-sized systems furniture, case-goods, and other office furnishing reconfigurations, assembly, and installations. Assists the Space Planning Specialists in performing exercises of office layouts, interior design, space occupancy, and furniture audits. Assists with coordinating facility-related contractors performing work for the Space Management team. Procedures are established and a number of standards and guidelines are available, requiring judgment in locating and selecting the most appropriate methods, standards and procedures to apply to specific situations. Solves problems within established parameters and identifies and recommends responses to new and unusual circumstances. Completed work is evaluated for technical soundness, appropriateness, and conformity to policies and requirements. Regular contact with individuals in other work groups is required to provide information, plan, coordinate, advise on work efforts, and resolve complaints and problems. Sets up multipurpose conference rooms at Headquarters and other major facilities, to adhere to customer requirements. Uses appropriate methods and equipment to move office furniture and equipment to various locations/sites. Performs systems furniture reconfigurations using existing components. This includes the assembly of panels, worksurfaces, and file/storage components. Hangs artwork and/or whiteboards in office or conference areas. Supports other internal departments with events by moving custom materials to and from the event location. Operates assigned vehicles and other transport equipment. Maintains tools and equipment in safe and proper working condition. Communication with key stakeholders regarding project logistics, timeframes, and negotiation of physical space Performs field verifications and audits of existing space, including gathering dimensions, confirmation of occupancy, and furniture quality assessments. Coordinates outside vendors and contractors conducting furniture warranty or repair work, or office furniture reconfigurations. Utilizes drafting software (AutoCAD) or other methods to document existing or new space layout conditions/proposals, using industry best practices. Updates floor plans with occupancy changes. Utilizes the Space Management module within Service Now to retrieve new work orders placed by internal customers. Updates and closes work tickets within the SLA timeframe for each event. Assists the Space Management team in creating and monitoring operating and capital budgets for current and future years. Performs other job-related work as assigned.

Requirements

A High School Diploma or equivalent and four (4) years combination of education, experience, and/or training in facilities planning & layout, facilities management, industrial engineering, architecture, interior design, computer-aided design, construction management, project management, and/or move coordination.
Must include two (2) years of experience in office furniture movement and installations.
A valid driver's license is required prior to employment and must be maintained during employment in this classification.
A valid Class A Commercial Driver's License is required to be obtained within six (6) months of employment and must be maintained during employment in this classification.
Licenses must be maintained during employment in this classification.
This is a safety sensitive position operates a vehicle requiring a commercial driver's license.

Nice To Haves

Utilizes drafting software (AutoCAD) or other methods to document existing or new space layout conditions/proposals, using industry best practices.

Responsibilities

Assists with space management and planning for all buildings and office space that JEA owns, leases, and maintains.
Provides the setup of all documented conference room requests that are received from internal customers.
Utilizing a JEA vehicle and/or other equipment, provides logistical transfer of materials from site to site.
Performs small to mid-sized systems furniture, case-goods, and other office furnishing reconfigurations, assembly, and installations.
Assists the Space Planning Specialists in performing exercises of office layouts, interior design, space occupancy, and furniture audits.
Assists with coordinating facility-related contractors performing work for the Space Management team.
Sets up multipurpose conference rooms at Headquarters and other major facilities, to adhere to customer requirements.
Uses appropriate methods and equipment to move office furniture and equipment to various locations/sites.
Performs systems furniture reconfigurations using existing components. This includes the assembly of panels, worksurfaces, and file/storage components.
Hangs artwork and/or whiteboards in office or conference areas.
Supports other internal departments with events by moving custom materials to and from the event location.
Operates assigned vehicles and other transport equipment.
Maintains tools and equipment in safe and proper working condition.
Communication with key stakeholders regarding project logistics, timeframes, and negotiation of physical space
Performs field verifications and audits of existing space, including gathering dimensions, confirmation of occupancy, and furniture quality assessments.
Coordinates outside vendors and contractors conducting furniture warranty or repair work, or office furniture reconfigurations.
Utilizes drafting software (AutoCAD) or other methods to document existing or new space layout conditions/proposals, using industry best practices.
Updates floor plans with occupancy changes.
Utilizes the Space Management module within Service Now to retrieve new work orders placed by internal customers.
Updates and closes work tickets within the SLA timeframe for each event.
Assists the Space Management team in creating and monitoring operating and capital budgets for current and future years.
Performs other job-related work as assigned.

Benefits

13 paid holidays plus an exceptional annual leave benefit to be used for vacation, personal and sick time.
Three comprehensive medical plans offered as options for you and your dependents–including one plan with 100% paid coverage for the employee.
Dental
Vision
Health accounts – employer sponsored HSA and HRA
Flexible spending accounts
Tuition reimbursement
Life insurance, accidental death & dismemberment, short-term and long-term disability and more.
Employees may begin participation in the 457 Deferred Compensation Plan on day one of employment.
Access to the Healthy Lifestyles Wellness program
11 onsite fitness centers.