Facilities Site Coordinator

Azenta Life Sciences•Indianapolis, IN

6d•$20 - $26•Onsite

About The Position

The Facilities Site Coordinator will supply an advanced level of support services to the Facilities and Biobank teams within the Resource Management group and help ensure smooth operations of the facility by performing a variety of highly responsible administrative and operational support functions varying in complexity. The Facilities Site Coordinator will interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

Requirements

Associate’s Degree with at least 2 years of experience or High School equivalent with 3 years of experience
Solid administrative skills to include, but not limited to: entering data and performing regular reviews of information and documents entered into various company systems, maintaining files, preparing reports, obtaining appropriate signatures when necessary; ensuring all outgoing and incoming communications are accurate, timely and appropriately distributed
Experience preparing purchase requisitions and placing orders as necessary
Experience establishing and maintaining vendor relationships and coordinating facility maintenance and equipment servicing
Experience ordering department related supplies, obtaining PO approvals when necessary, maintaining minimum inventory items, tracking usage, and replenishing as necessary
Excellent interpersonal, organizational, and oral and written communication skills
Efficient in Microsoft Office Suite
Spreadsheet capabilities
Strong analytical skills and attention to detail
Excellent customer service skills
Professional attitude with a friendly and courteous demeanor
Ability to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects
Ability to use independent judgment and to manage and impart confidential information
Intermediate financial record keeping, budget, mathematics, and bookkeeping

Nice To Haves

Bachelor’s Degree with at least one year of experience in accounting
Good understanding of the life sciences community
Experience working with executives

Responsibilities

Manages assigned vendor relationships and coordinates facility maintenance and equipment servicing
Maintains the supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
Ensure operation of equipment by calling for repairs, maintaining equipment inventories and escorting vendors
Act as a backup to the receptionist when needed
Performs regular reviews of documents entered into the facility’s Computerized Maintenance Management System, Quality Management System, and Safety Data Sheet System
Maintains files, prepares, and transcribes correspondence, obtains appropriate signatures where necessary
Coordinates facility maintenance and equipment servicing
Ensures all outgoing and incoming communications are accurate, timely and appropriately distributed
Completes the management report for the Global Biobank Committee on a weekly basis
Acts as Biobank Sourcing contact for assigned supplies
Responsible for maintaining minimum inventory items of assigned supplies for Biobank team
Obtaining approved POs as necessary and ordering of assigned supplies for the Biobank team
Manage rent schedule for SRS to provide to Finance for payment
Update SOPs, NCs, CAPAs, etc.
Support quality audits