Facilities & Safety Coordinator

Essendant•Irving, TX

56d•$50,000 - $60,000•Onsite

About The Position

Essendant is a purpose-driven company that reaches beyond business goals to define its success within commerce today. We support our associates, customers and communities – our core values and guiding principles shape what we aspire to do. Integrity, Collaboration, Customer-Centric, Embrace and Drive Change are our core values that serve as the foundation of our pathway to success. Diversity, Equity & Inclusion, Giving Back, Associate Safety, and Accountability are our guiding principles that motivate us to focus on creating a safe and rewarding experience. Essendant is a leader in supporting the supply chain industry and has been in business for 100 years to deliver the best practices for our customers and associates. Join us at Essendant, the better way to commerce. Facilities EHS Administration Coordinator

Requirements

Excellent interpersonal skills.
Excellent written and verbal communication skills.
Strong planning, time management and organizational skills.
Demonstrate ability to solve problems, achieve results and foster strong customer service orientation.
Able to work in an inclusive way to make sure the business has one message and the teams’ strategic objectives are being met
Working knowledge of contracts, master services agreements, scope of work and task orders.
Ability to understand and compare bids, proposals and quotes to ensure best value for money is obtained.
High degree of initiative, team building and dedication to effect positive change.
Demonstrated proficiency in Microsoft products (Word, Excel, Outlook, Teams, SharePoint).
High School Diploma or Equivalent.

Nice To Haves

Auditing experience preferred.
Distribution center or supply chain experience preferred.

Responsibilities

Serve as the primary on-site contact for daily facility operations, ensuring timely response to work orders and urgent facility needs. Monitor building systems (HVAC, lighting, plumbing, access control) and escalate issues as needed.
Maintain monthly accruals for key services (e.g., supplies, janitorial, pest control, landscaping, trash, and utilities). Audit and reconcile Accounts Payable data with the CMMS for corrections, journal entries, and PO/WO updates.
Provide CHESS portion of new hire orientation training, and support CHESS training programs by completing the final step of uploading documentation into Safety Management System.
Support the facility in fostering a strong safety culture, reducing incidents, ensuring regulatory compliance, and promoting environmental stewardship. Provide administrator-level support to monitor and manage Safety Management System (SMS) platforms; partner with operations to create and update Site Safety Plans; and co-chair monthly Safety Committee meetings, including documenting and distributing meeting minutes.
Maintain regular communication with contractors, landlords, Operations, Field Maintenance, and Engineering Services teams to address issues and provide updates.
Assist in the development and upkeep of standard operating procedures (SOPs) for facility, supply, and service-related processes.
Maintain and monitor an organized visual control system of inventory for facility operational supplies and consumables. Manage restocking and help ensure standardization of supplies across departments.
Partner with CHESS team to support security functions such as call lists, on-hand badge counts, server capacities, and ensure that security events are uploaded into internal database.
Perform periodic audits and inspections (CAA, Security, Food Safety) as required by the network CHESS schedule. Keep the dashboard and KPI updated and order supplies as necessary
Audit to ensure the regulated waste manifest binder, food safety pest control binder, and PIT files are up to date.
Coordinate quarterly emergency drills with Operations.