Facilities & Safety Coordinator

Monogram Health•Brentwood, TN

6d•Onsite

About The Position

The Facilities and Safety Coordinator is an on-site, hands-on role responsible for the day-to-day security monitoring, safety compliance, and facilities operations at Monogram Health headquarters. This individual is a reliable operational backbone for the Head of Security, handling routine tasks with independence and precision so leadership can stay focused on strategic priorities.

Requirements

Bachelor's degree or equivalent combination of education and experience.
Minimum of two (2) years of experience in facilities coordination, physical security, or a related operations role.
Familiarity with access control systems, security camera platforms, and facilities management software.
Working knowledge of fire and life safety codes and OSHA workplace safety standards.
Attention to detail and ability to document observations accurately and consistently.
Ability to work on-site full-time and perform regular physical walkthroughs across multiple floors; occasional lifting of objects up to 30 lbs.
Reliable, self-directed, and comfortable managing routine responsibilities independently.

Nice To Haves

Supporting emergency drills and maintaining preparedness documentation preferred
Prior front desk or visitor management experience preferred
CPR/AED certification or willingness to obtain upon hire.
Experience in a healthcare or similarly regulated environment preferred

Responsibilities

Identify and address safety hazards including blocked exits, spills, unsecured equipment, and unauthorized individuals; initiate corrective action or escalate as needed.
Conduct scheduled floor checks across all floors at regular intervals, documenting observations on standardized checklists.
Verify that emergency exits, stairwells, and egress paths are clear, properly lit, and compliant with fire and safety codes.
Confirm secure closure and proper functioning of server rooms, sensitive storage areas, and restricted spaces.
Monitor building integrated safety systems throughout the day; identify, document, and escalate suspicious activity, access anomalies, or safety hazards in real time.
Retrieve and preserve footage to support incident investigations.
Respond to security alerts, alarms, and access control notifications, coordinating with the Head of Security and local authorities as appropriate.
Assist with employee onboarding and offboarding, including badge photos, access provisioning, and safety orientation.
Submit, track, and close out facility and safety-related work orders in the facilities management system.
Prioritize and triage incoming requests, coordinate contractor scheduling, ensure proper badging and escort procedures, and communicate status updates to affected employees.
Maintain coverage of reception area during scheduled breaks, lunches, and unplanned absences, ensuring no gap in visitor management or phone coverage.
Greet and badge all visitors, vendors, and contractors; verify identity and purpose of visit per access control protocols.
Support coordination and documentation of fire drills, active shooter drills, and emergency evacuation exercises.
Maintain up-to-date emergency contact lists, floor rosters, and evacuation maps.
Prepare and track incident reports through to corrective action closure.
Partner with Procurement to source, order, and restock safety and security supplies including PPE, first aid kits, AED batteries, fire extinguisher replacements, and surveillance consumables.
Maintain accurate inventory, conduct monthly audits, and proactively flag low-stock or expiring items.