Facilities Representative- Part Time 30 Hours/week

TEKsystems•Boca Raton, FL

1d•$19 - $21•Onsite

About The Position

We are seeking a professional and organized Facilities Representative to support daily office operations, front desk activities, vendor coordination, and facility services. This role is responsible for ensuring a positive workplace experience by maintaining office functionality, managing visitors and vendors, coordinating meeting spaces, and addressing facility-related requests.

Requirements

Experience in front desk administration, office coordination, facilities support, or workplace services.
Strong customer service and interpersonal skills.
Experience coordinating vendors and service providers.
Ability to manage multiple priorities in a fast-paced office environment.
Comfortable handling invoice processing, purchase orders, and administrative tasks.
Strong organizational skills and attention to detail.
Proficiency with Microsoft Office and web-based business applications.

Nice To Haves

Experience with vendor management and workplace operations.
Experience coordinating meetings, events, or conference room logistics.
Basic IT troubleshooting knowledge and experience escalating technical issues when needed.

Responsibilities

Serve as the primary point of contact for visitors, vendors, and employees.
Manage visitor sign-in procedures and assist employees with lost or missing access badges.
Receive and sign for incoming packages and notify recipients promptly.
Conduct daily office walkthroughs to ensure common areas, workspaces, and breakrooms are clean, organized, and operational.
Identify and report maintenance, safety, housekeeping, or equipment concerns.
Coordinate with appropriate internal teams and vendors to resolve facility-related issues.
Monitor office amenities and help maintain a professional, welcoming work environment.
Coordinate and schedule vendors for repairs, inspections, office services, and other facility needs.
Escort vendors while onsite and ensure work is completed as scheduled.
Manage vendor onboarding, purchase orders, invoice processing, and receipt creation within procurement systems.
Order and maintain office supplies, coffee service, vending support, and other workplace resources.
Monitor facility-related requests through email and ticketing systems.
Triage incoming inquiries and route requests to the appropriate teams for resolution.
Track and follow up on outstanding facility and operational issues.
Coordinate conference room reservations and meeting space setup.
Support large onsite meetings by managing visitor check-in, vendor access, and catering logistics.
Ensure meeting spaces are organized before and after events.