Part Time Facilities Representative - 30 Hours A Week

TEKsystems•Boca Raton, FL

1d•$19 - $21•Onsite

About The Position

We are seeking a professional and customer-focused Facilities Representative to support daily office operations and ensure a positive workplace experience for employees, visitors, and vendors. This role combines front desk responsibilities, facilities coordination, vendor management, meeting support, and light administrative duties in a corporate office environment. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities while providing excellent customer service.

Requirements

Front desk, office administration, or facilities coordination experience
Strong customer service and communication skills
Vendor management and coordination experience
Ability to multitask and prioritize in a fast-paced office environment
Strong organizational and problem-solving abilities
Proficiency with Microsoft Office Suite
Professional demeanor and attention to detail

Responsibilities

Serve as the primary point of contact for employees, guests, and vendors.
Sign for incoming packages and notify associates of deliveries.
Ensure all visitors and guests properly sign in.
Assist employees who have misplaced or forgotten their identification badges.
Conduct daily office walkthroughs to ensure workspaces, breakrooms, and common areas remain clean and operational.
Identify and report maintenance, safety, housekeeping, and facility concerns.
Monitor office equipment and amenities to ensure proper functionality.
Follow up on facility-related issues and coordinate resolution efforts.
Escalate building maintenance issues, repairs, and operational concerns as needed.
Coordinate with service providers and vendors for repairs, inspections, office services, and supply deliveries.
Schedule vendor visits and escort vendors while onsite.
Process vendor onboarding and maintain vendor information.
Create purchase orders and manage invoice submissions.
Order office supplies and coordinate replenishment of workplace amenities.
Support large onsite meetings and events.
Reserve conference rooms and coordinate room setup requirements.
Manage visitor sign-in processes for external attendees.
Coordinate catering deliveries and vendor access.
Ensure meeting spaces are clean and reset after events.
Monitor facility-related requests and service tickets.
Route requests to appropriate teams for resolution.
Organize and manage inquiries received through shared inboxes and ticketing platforms.
Track open requests and follow up as necessary.