Facilities Purchasing Administration Coordinator

Merchants Bank•Winona, MN

2d•Onsite

About The Position

Merchants Bank, Winona, has an opening for a Facilities Purchasing Administration Coordinator. This role is responsible for coordinating key facilities administration and purchasing for the organization. Purchasing is decentralized for many needed items, but this role will serve as the liaison between branches and departments and the vendors. Will own the set-up of the purchasing systems and approval processes and facilitate any purchases needed outside of the decentralized role. Will also administer all facility needs for branches related to internal and external caretaking of the facilities. Coordinate activities with vendors to ensure all work is done as expected. Will support the Facilities Manager in communicating needs of the branches for any major facility needs.

Requirements

Strong knowledge of Microsoft office.
Adapt quickly to new technologies.
Strong attention to detail.
Organizational skills.
Communication skills required.
Must be able to meet deadlines.

Nice To Haves

Experience in purchasing.
Vendor management experience.
Facilities administration management experience.

Responsibilities

Work closely with identified contacts at each branch and department to ensure purchasing items are available and set-up for order.
Develop and maintain the online purchasing portals used for office supplies, janitorial supplies and bank/teller ticket needs.
Keep the approval process up to date with personnel changes.
Assist in making purchases outside of the online portals as exceptions arise.
Provide administrative support for the Facilities Manager to ensure facilities projects and activities are monitored and communication is clear.
Be the liaison between identified contacts at each branch and vendors and provide coordination of efforts and expectations of facilities maintenance per agreements.
Own areas of coverage including: Lawn care/Snow removal, Cleaning services, Window washing, Carpet cleaning schedule, Shredding, Water cooler providers, Garbage, Elevators – checks/maintenance, Lobby Music, Fire Alarm/Sprinkler Checks, Sidewalks, Flags or Other Ancillary Items, Lawn Irrigation, Rodent control, Vault, safe deposit, door, drilling locks, HVAC upkeep and repair activities, Roofing repair /replacement, Parking lot repair, replacement, lines, Yearly irrigation inspections, Internal/external slip, trip, fall inspections, Company vehicle maintenance & repairs, Special projects/events coordination, Insurance claim management.
Understand the financial impact and work to reduce costs or ensure costs across locations are commensurate with each other.