Facilities Administration Lead

Amentum•Atlanta, GA

2d•$18 - $22•Onsite

About The Position

Amentum is seeking a Facilities Administration Lead to join our Atlanta, GA team. Responsibilities include alternating with other Facilities Administration Leads to staff the main lobby Facilities Administration Lead desk and the main lobby Kioshi station to greet visitors as they enter the building. This position will also help with the setting up and facilitating special events throughout the year. Typical work hours are Monday-Friday 7:30am-4:00pm, hours may vary based on business demand. This position will also help with setting up and facilitating special events throughout the year. Supports the Workplace experience manager Assemble and analyze information, prepares reports, agendas, and memoranda. Prepare answers to routine mail and inquiries. Receive incoming telephone calls and handles inquiries, takes messages, and transfers calls to appropriate party. Maintain files, keeps records, prepares schedules, makes travel arrangements, compiles reports, and processes documents of a routine nature. May transcribe notes. May plan layout of reports and statistical tables. Typically uses common word processing and spreadsheet software packages. May use database, graphics, and desktop publishing office machines. May perform special projects that pertain to departmental goals as directed by supervisor. Under limited supervision, provides routine administrative support for a department or administrative unit including planning and booking trips. Research and obtains information for routine reports and special assignments. Compiles and analyzes data and prepares reports for action by superior. Work with site team on customer objectives including cleaning common areas, organizing spaces and various other project work. Work generally requires a broad working knowledge of departmental and company policies, programs, and product lines. May provide guidance and work leadership to workplace experience porters. Maintains a strict schedule to be successful in the assignment yet demonstrates flexibility in the day-to-day activities and scheduling for the benefit of the customer. Creating purchase requests for all site orders in Maximo. Receiving material that is delivered to the site in Maximo. Scheduling employee vacation. Timecard reconciliation in cost point for all site employees' weekly timecard. Other duties as assigned by Manager or Supervisor.

Requirements

High School Diploma or equivalent preferred
Advanced business school/secretarial training preferred
3+ years of lead experience
Must speak, read, and write in English.
Ability to obtain a security access badge at our client’s location.
Demonstrated fluency in computer use including the full Microsoft product line.
Requires the ability to interact with all clients in a professional and friendly manner despite periods of stress.

Nice To Haves

Ability to speak, read, and write in Spanish is a plus.
College experience preferred
Experience working as a Facilities Administration Lead or clerk
Familiar with Microsoft Office Suites (Word, Excel, PowerPoint)
Experience with event planning
Experience using a CLMS
Experience using Microsoft 365
Experience with new hire on-boarding

Responsibilities

Alternating with other Facilities Administration Leads to staff the main lobby Facilities Administration Lead desk and the main lobby Kioshi station to greet visitors.
Setting up and facilitating special events throughout the year.
Supporting the Workplace experience manager.
Assembling and analyzing information, preparing reports, agendas, and memoranda.
Preparing answers to routine mail and inquiries.
Receiving incoming telephone calls, handling inquiries, taking messages, and transferring calls.
Maintaining files, keeping records, preparing schedules, making travel arrangements, compiling reports, and processing documents.
Performing special projects that pertain to departmental goals as directed by supervisor.
Providing routine administrative support for a department or administrative unit, including planning and booking trips.
Researching and obtaining information for routine reports and special assignments.
Compiling and analyzing data and preparing reports for action by superior.
Working with the site team on customer objectives including cleaning common areas, organizing spaces, and various other project work.
Providing guidance and work leadership to workplace experience porters.
Creating purchase requests for all site orders in Maximo.
Receiving material that is delivered to the site in Maximo.
Scheduling employee vacation.
Timecard reconciliation in cost point for all site employees' weekly timecard.