Mid-Level Facilities Project Manager

Aleto, Inc.•Washington, DC

23h•$110,000 - $117,000•Onsite

About The Position

Aleto Inc. is seeking a Mid-Level Facilities Project Manager to support one of its government client sites in Washington, DC. This position provides support across the full lifecycle of the client’s leased and owned assets across the nation, including space planning, test fits, space alterations, consolidations, decommissions, design, construction, closeout, furniture project management, move coordination, move management packages, and related analytical services. The successful candidate will manage the organization and installation of furniture and space alteration projects of varying sizes and complexity while serving as a highly organized, hands-on, and customer-service-oriented project manager who is comfortable coordinating with general contractors in the field and in the office. This position is onsite at a government client facility and requires regular coordination with client personnel, architects, engineers, AV/IT teams, DOT subject matter experts, general contractors, GSA project and building management staff, GSA and Lessor stakeholders, regional stakeholders, vendors, and other project stakeholders. The selected individual will contribute to workplace innovation, project delivery, and accurate space documentation while helping maintain compliance with project scope, budget, schedule, safety, accessibility, physical security, access control, and client standards.

Requirements

Bachelor’s degree in Architecture, Engineering, Interior Design, Construction Management, Project Management, Facility Management, or an equivalent discipline
Minimum 2-5 years of facilities project management experience.
Must be able to read, interpret, and analyze construction documents
Strong written and oral communication skills, and proficient customer service skills.
Ability to conduct on-site and virtual project inspections, space decommissioning, and furniture installation oversight across headquarters and regional sites.
Ability to coordinate real estate lease actions, RWAs, space alterations, consolidations, decommissions, physical security requirements, access control requirements, and move management activities with federal and regional stakeholders.
Expert knowledge of AutoCAD, with the ability to efficiently use and manipulate drawings.
Proficiency in Microsoft Office and Google Workspace, with the ability to learn new planning, drawing, design, and specification software.
Excellent written and verbal communication skills, including the ability to present effectively to clients and executive personnel.
Ability to write clearly and informatively, edit work for spelling and grammar, and vary writing styles to meet audience needs.
Ability to perform core project management tasks, including scope, risk, procurement, scheduling, budgeting, and customer relationship management.
Highly developed interpersonal, customer service, collaboration, organization, prioritization, multitasking, and time management skills.
Professional demeanor, strong work ethic, discretion, resourcefulness, sound judgment, and ability to maintain confidentiality.
Ability to work independently and collaboratively in a fast-paced environment while adapting to changing priorities and meeting assigned deadlines.
Proven problem-solving, analytical, organizational, risk management, and strategic data interpretation skills.
Demonstrated ability to make important decisions under pressure and develop and maintain a positive team environment.
Ability to lead efforts independently, prioritize work effectively, and meet strict deadlines.
Strong interpersonal skills with the ability to coordinate with multiple stakeholders, including client staff, ARLOs, POCs, CORs, and contractors.
Maintain the highest level of integrity when managing confidential information.

Nice To Haves

Studying for or attaining a master’s degree in Architecture, Engineering, Interior Design, Construction Management, Project Management, Facility Management, or an equivalent discipline is a plus.
Experience with GSA facilities coordination, GSA OASIS, and the GSA eRETA system for tracking RWAs preferred.
Experience serving as a facilities-to-IT liaison.
Experience with Revit, MS Project, Primavera or equivalent scheduling tools, ePM software such as Kahua or equivalent, and IWMS software; FM: Systems experience is a plus.

Responsibilities

Assist with planning, development, execution, and closeout of interior projects that support the client’s brand, workplace innovation strategy, and asset lifecycle requirements.
Assist with project scheduling, estimating, budgeting, scope development, design intent drawings, submittal reviews, requests for information, change order reviews, construction management, documentation transfer, and turnover to building operations and maintenance staff.
Create space plans and test fits to support space alterations, consolidations, decommissions, and related planning requirements, and prepare move management packages.
Ensure contractor deliverables meet applicable Section 508 accessibility standards.
Coordinate with GSA and regional stakeholders on real estate lease actions, and process and track Reimbursable Work Authorizations (RWAs) in GSA systems, including eRETA.
Coordinate physical security and access control systems requirements with DOT subject matter experts, regional stakeholders, and GSA/Lessor stakeholders, as applicable.
Coordinate and assist with moves ranging from individual relocations to group moves, including furniture, IT, and move-add-change project requirements.
Coordinate with internal and external service providers and serve as a point of contact for teams across functional areas.
Perform quality control throughout each project to maintain applicable standards and ensure successful delivery.
Coordinate with client personnel, vendors, and contractors to ensure accurate space documentation and data that conform to client design and software standards.
Maintain thorough records and provide periodic reports on project status, risks, progress, and related issues.
Collaborate with on-site contract staff, including project managers, furniture specialists, writer/communications specialists, and senior financial analysts on high-visibility projects and initiatives.
Prepare and maintain as-built drawings to track portfolio space and verify usable square feet and rentable square feet according to client space standards.
Update record drawings, XRef files, client space drawings, and drawing templates using AutoCAD, Revit, IWMS, or other appropriate software.
Perform regularly scheduled site walks to confirm project site conditions and progress.
Conduct meetings with clients to review documents, drawings, furniture specifications, space plans, and schedules.
Participate in project coordination meetings with architects, engineers, AV/IT teams, general contractors, GSA project and building management staff, and other stakeholders.
Review project documents for compliance with plan, budget, schedule, and other requirements, and raise concerns or flag issues to agency staff.
Perform additional duties as assigned based on project and operational needs.