Facilities Project Manager, PDC

Columbus State Community College•Columbus, OH

11d•$77,556•Onsite

About The Position

The Facilities Project Manager provides leadership for Planning, Design & Construction (PDC) projects and operational initiatives from initial assessment through planning, procurement, design, construction, occupancy, and project closeout. In addition to managing capital projects, this position is expected to bring a continuous improvement mindset to the work of the department. The Facilities Project Manager collaborates with colleagues to identify opportunities to strengthen processes, enhance project management practices, improve documentation, and recommend solutions that increase efficiency, consistency, and the overall effectiveness of project delivery. This position serves as a trusted partner to College leadership, faculty, staff, consultants, architects, engineers, contractors, and other stakeholders to successfully deliver projects that advance the College's strategic priorities.

Requirements

Associate’s Degree in Construction Management, Architecture, Engineering, Business, Project Management, or related field
Five (5) years of progressively responsible experience managing public-sector capital projects utilizing formal public procurement processes
An appropriate combination of education, training, coursework, and experience may qualify a candidate.
State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).

Nice To Haves

PDC Systems development initiatives across multiple platforms (i.e., Smartsheet, V-drive, Workday integration, etc.)

Responsibilities

Identifies appropriate internal and external constituents for project or program deliverables, schedules and manages project team meetings, and tracks progress against established goals
Develops project, program, and process initiative schedules and milestones. Actively completes these initiatives, maintaining College quality standards throughout the project life cycle
Manages consultants and contractors, including review of proposals, contracting, and related supervision, to ensure complex process and program deliverables are achieved
Participates in and/or leads PDC process development initiatives, process training, tracking and measurement, and implementation
Manages multiple capital improvement projects from project initiation through completion and occupancy. Develops project scopes, schedules, budgets, milestones, and implementation plans
Coordinates and facilitates project meetings and monitors progress against established goals
Manages project scope, schedule, budget, quality, and risk throughout the project lifecycle
Ensures projects are completed in accordance with college standards, applicable regulations, and established quality expectations
Leads consultant selection processes utilizing public procurement requirements, including Requests for Qualifications (RFQs), Requests for Proposals (RFPs), qualifications-based selection, and competitive bidding processes
Coordinates procurement activities with the College's Procurement, Business Office, Legal, and other departments. Manages consultant and contractor contracts throughout project delivery
Prepares Board Action materials, project approvals, and supporting documentation
Assists with State of Ohio funding, Controlling Board submissions, and other required public approval processes
Supports development efforts with other College Operations teams critical to PDC's success, including but not limited to Security, Technology, Procurement, and the Business Office
Engages with Faculty, Staff, and Administration to interpret business needs and develop appropriate project scopes to address those needs
Assists clients to understand the project alternatives that support their needs and provides counsel to determine the appropriate solution, balancing project needs, budget, schedule, and impact
Works closely with College Leadership, Staff, and third parties to develop, implement, complete, and operate new and enhanced projects, processes, and initiatives
Coordinates with College user groups, architectural teams, interior designers, consultants, construction teams, in-house specialists, and related vendors
Functions as a liaison to other departments. Maintains effective working relationships with internal and external stakeholders
Builds strong working relationships with faculty, staff, administrators, consultants, architects, engineers, contractors, and business partners
Partners with College stakeholders to understand operational needs and translate those needs into successful project solutions
Provides professional guidance regarding project alternatives, budgets, schedules, and implementation strategies
Coordinates project activities with the Police, Information Technology, Procurement, Facilities Management, the Business Office, and other College departments
Serves as a liaison between project teams and campus stakeholders throughout project planning and implementation
Develops and maintains current and accurate budget control documents. Analyzes and controls initiative expenses throughout their development. Invoices and processes payment
Researches and collects cost data from vendors and project sources for historical purposes
Supports Controlling Board submission, project setup, project requisitions, funding source identification, contract administration, and retention management in partnership with the Business Office
Develops and maintains project budgets and financial tracking documents. Monitors project expenditures and maintains accurate budget controls
Processes invoices and project-related payments
Researches and maintains historical project cost information
Supports project setup, funding identification, contract administration, requisitions, and financial documentation
Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community
Ensures College name and image is perceived positively by external as well as internal audience/stakeholders
Manages multiple assignments of varying complexity with the ability to adapt to the changing needs of the College and business partners
Other duties as required
Regular, predictable, and punctual attendance is required