Facilities Project Manager

Monterey Bay Aquarium•Monterey, CA

22h•Onsite

About The Position

Under limited supervision, simultaneously manage multiple design and construction projects of various sizes and types through the full range of project phases from conceptual development to construction, close-out, and occupancy. Ensure completion of assigned projects within approved budget and schedule while meeting industry and organization standards and compliance with all code requirements. Serve as liaison between client, users, and other project partners including professional consultants, contractors, and vendors as well as Federal, State, and local authorities having jurisdiction (AHJs). Perform other duties as required.

Requirements

Bachelor’s degree in Architecture, Engineering (Civil, Electrical, Mechanical, Structural), Interior Design, or Construction Management or related field or equivalent combination of education, training, and experience.
Minimum ten years of experience in project management of design and/or construction projects.
Demonstrated knowledge of: Construction Documents interpretation, Construction Administration and quality assurance including field verifications and punchlist, Character, quality, and cost of building materials and systems, Building codes, ordinances, and regulations, Crafting successful permit application packages.
Demonstrated ability to: Lead, direct, and coordinate work of a project design/ construction team in a collaborative fashion, Be professional and responsive while directing multiple partners and stakeholders, both internal and external, Plan, budget and manage multiple assigned projects simultaneously, Facilitate complex projects with consistent attention to detail, Skilled at creating and maintaining cross-departmental relationships and clearly communicating project goals, timing, and progress.
Experience with AutoCAD, Revit, and Computer Aided Facilities Management (CAFM) software and best practices.
Proficiency with construction administration and graphic communication software tools such as ProCore or Bluebeam.
Expertise with Microsoft Windows Office Suite including Word, Excel, Access, Project, PowerPoint, etc.
Must possess, or be able to obtain within the first 3 months of employment, a valid California driver's license in order to operate Monterey Bay Aquarium vehicles.
Ability to work within and maintain Monterey Bay Aquarium’s Core Values.
Demonstrated commitment to Monterey Bay Aquarium’s Leadership Competencies.

Responsibilities

Manage contractors and coordinate the work of cross-disciplinary internal teams from preconstruction through installation and completion.
Provide direction of external contractors.
Coordinate the work of cross disciplinary internal teams.
Create scopes of work, action plans, schedules, and budgets to support project success.
Work with internal partners for inclusion of material and system standards.
Communicate plans and needs to leadership, working with them to develop project timelines and expectations.
Update and share key documentation (e.g., scope, action items, schedule, budget, materials) throughout the project.
Guide design team and monitor progress of construction team to verify compliance with current code and AHJ requirements and contract terms.
Review design and construction/ installation activities to verify work is aligned with industry and organization standards for sustainability, durability, maintenance feasibility, and master plan and workspace guidelines.
Develop permit applications, response packages, and deferred submittal packages for AHJs including Federal, State, and local agencies.
Create project descriptions and complete technical details of application forms.
Compile and review external vendors documentation for responsiveness to application requirements.
Identify and lead project team through interpretation challenges and associated scope changes in response to AHJ requirements.
Create request for proposal (RFP) or request for qualifications (RFQ) and bid packages, organize pre-approved proposal and bid lists, and manage RFP/ RFQ and bid processes.
Evaluate responses and make selection recommendation.
Develop scopes of work, review fee schedules, and confirm site and schedule constraints are met in defining contract and purchase request terms for external vendors.
Negotiate terms directly with vendors as needed.
Review subsequent pay applications of external parties and note discrepancies or authorize for payment.
Identify challenges related to schedule, budget, progress, and safety, and propose solutions to the project team to mitigate risk and work within allowable project tolerances.
Communicate with staff in a professional manner the impacts to essential operations of affected departments or work groups.
Maintain appropriate logs, schedules, records, minutes, and other necessary files to support the project team and activities and completes all close-out and documentation activities to support robust archiving.
Recommend new, or update existing, standards and guidelines for products, systems, and processes to assist the department and organization in meeting or exceeding their sustainability, efficiency, durability, and education/ outreach goals.