Facilities Project Coordinator

Nomad GCS•Columbia Falls, MT

1d•$75,000 - $85,000•Hybrid

About The Position

The Facilities Project Coordinator at Nomad GCS will provide critical support to the Facilities Supervisor and the Director of Real Estate, Facilities & Assets by assisting with facilities operations, construction projects, campus development initiatives, infrastructure improvements, and space planning activities. This role requires flexibility, attention to detail, and strong organizational and coordination skills to support administrative functions, project tracking, vendor management, reporting, and hands-on construction execution across multiple concurrent priorities. The Coordinator will serve as an operational extension of the management team, helping ensure the successful execution of facility operations, maintenance activities, capital projects, campus development efforts, and departmental initiatives. The Coordinator will provide support through project coordination, documentation management, vendor engagement, reporting, and other administrative and operational activities as assigned.

Requirements

Must be a US Citizen for consideration and meet all Federal Contractor employee requirements.
Nomad GCS does not support the H1B Visa for this position.
Basic understanding of real estate transactions, lease administration, and construction project lifecycles.
Knowledge of facility operations, preventative maintenance programs, and campus planning activities.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and project management software (e.g., Smartsheet, MS Project, or equivalent).
Familiarity with document control principles, project financial tracking, and vendor management systems.
Strong organizational skills with keen attention to detail and ability to manage multiple priorities simultaneously.
Ability to communicate clearly, professionally, and tactfully across multiple teams and vendors.
Comfort working both in an office environment and during occasional site walks, inspections, or project meetings in the field.
Demonstrate understanding and application of Nomad Core Values.
High School Diploma or GED Minimum Requirement
2–4 years of experience in a physical construction activities, project coordination/management, facilities support, construction administration role.
Strong & tactful communication and interpersonal skills.
High level of organization and initiative, with a proactive, solution-oriented mindset.
Ability to learn technical software systems quickly

Nice To Haves

Associate’s or Bachelor’s degree preferred, ideally in Construction Management, Facilities Management, Business Administration, or a related field (or equivalent experience).

Responsibilities

Support construction and space planning efforts, including managing project schedules, tracking task completions, and coordinating with vendors, architects, contractors, and consultants.
Maintain up-to-date documentation for site layouts, project specifications, drawings, and permits.
Help compile and maintain project budgets, payment tracking, and cost reporting tools for active development projects.
Provide administrative support for strategic planning initiatives.
Support campus planning initiatives by helping track infrastructure upgrades, maintenance projects, and facility expansion efforts.
Maintain documentation and assist in coordinating ongoing facility remodels, moves, space reconfigurations, and projects across Nomad’s locations.
Coordinate with Real Estate & Facilities Management as directed to assist in scheduling or tracking facilities tasks.
Assist with cost control initiatives, including helping review recurring facilities cost reports, conducting vendor cost studies, tracking service expenditures, and supporting cost reduction and optimization efforts across facilities operations.
Support facilities initiatives such as sustainability projects, infrastructure risk assessments, and space optimization efforts.
Maintain centralized project tracking logs, vendor contact databases, lease abstracts, and facility asset records.
Prepare meeting agendas, distribute notes, and follow up on action items from project meetings and stakeholder discussions.
Assist with scheduling and coordination of interdependent activities across development projects, construction activities, department moves, and facilities initiatives. Operate scheduling software or project management platforms to maintain timelines and be prepared to make frequent updates in response to changes in project variables or operational priorities.
Support the management team in ensuring documentation is audit-ready and that reporting is timely and accurate.
Serve as a proactive extension of the management team, ensuring smooth execution of daily activities.
Maintain a strong working knowledge of active projects, facilities initiatives, and future pipeline plans to anticipate support needs.
Flex between development and facilities categories as project demands fluctuate, adapting to shifting priorities.
Represent the department in a professional manner with internal stakeholders, vendors, and external partners.
Other duties and responsibilities as assigned.