Facilities Project Coordinator - Expansion Markets

Mindful Support Services•Tempe, AZ

2d•$55,000 - $65,000•Remote

About The Position

The Facilities Project Coordinator supports the development and launch of new therapy offices across the country. Working with project teams, vendors, contractors, property managers, and operational leaders, the role coordinates project logistics, procurement, budgets, documentation, and vendor relationships. The Coordinator also independently leads smaller facilities projects and contributes to the company’s expanding national footprint. The position is remote and supports office development projects across multiple states, with travel to local offices, project sites, vendors, and business partners as needed. Candidates must live within driving distance of one or more company office locations in their home state. The role involves up to 25% travel, including overnight car or air travel for trips typically ranging from three days to two weeks. Mindful Support Services provides administrative and organizational services to independent mental healthcare practitioners, including lead sourcing, marketing, billing, and payment collection. Since opening in 2011, the company has grown to support more than 1,000 providers and works to improve access to high-quality mental healthcare. The role requires a bachelor’s degree or equivalent education and experience, and 1–2 years of relevant experience. A personal vehicle is required for travel between locations; mileage is reimbursed. The position may require lifting up to 50 pounds.

Requirements

Bachelor’s degree or an equivalent combination of education and experience.
1–2 years of experience in project coordination, project management, construction management, property management, facilities, or a related field.
Experience supporting multiple projects simultaneously while managing timelines, budgets, and deliverables.
Ability to travel regionally and nationally for expansion projects, typically for three days to two weeks at a time.
Ability to lift up to 50 lbs. as needed.
Personal vehicle required for travel between locations; mileage reimbursement is provided.
Must reside within driving distance of one or more company office locations in the state where based.
Strong organizational skills and ability to manage competing priorities and deadlines.
Excellent written and verbal communication skills, professionalism, and attention to detail.
Ability to build effective relationships with vendors, contractors, and cross-functional stakeholders.
Analytical mindset and ability to track budgets, prepare reports, and identify trends or opportunities for improvement.
Adaptability in a fast-paced, growing environment.
Self-motivation and accountability, with the ability to work independently and collaboratively.
Strong project coordination skills, including monitoring progress, tracking deliverables, and communicating updates.
Passion for design, creating functional spaces, and delivering a high-quality experience.

Responsibilities

Support the planning, coordination, and launch of new therapy office locations across the country.
Partner with project managers, brokers, vendors, contractors, and internal stakeholders to keep projects on track from planning through opening day.
Coordinate furniture, fixtures, equipment, décor, installations, and office setup.
Assist with site evaluations, space planning, and office design decisions that align with company standards and provider needs.
Manage vendor communications, obtain and compare quotes, and help ensure work is completed on time, within budget, and to expectations.
Coordinate deliveries, installations, repairs, and improvement projects across company locations.
Review project invoices and support the payment process with Accounting.
Track project expenses and buildout budgets, and provide regular updates on project performance.
Analyze project costs and purchasing trends to support future budgeting and planning.
Contribute to project closeout reporting, lessons learned, and continuous improvement initiatives.
Maintain and enhance systems, documentation, and standards that support facilities and real estate operations.
Administer space management tools and assist with facilities-related process improvement projects.
Create and update guides, procedures, and project resources to help teams scale efficiently.