Facilities Operations Specialist

World Headquarters•Deerfield Beach, FL

10d•Onsite

About The Position

The Learning Experience is seeking a highly organized Facilities Operations Specialist to join our Corporate Headquarters in Deerfield Beach, FL. This is a 100% onsite, office-based position responsible for supporting facilities operations across our portfolio of corporate childcare centers. Working from our headquarters, you'll coordinate maintenance requests, manage vendor relationships, oversee preventative maintenance programs, and monitor work orders through Corrigo. You'll partner with center leadership, vendors, and internal departments to help ensure our centers remain safe, compliant, and operating efficiently. This is not a field-based maintenance role. Daily responsibilities are performed from our corporate office through vendor coordination, work order management, preventative maintenance scheduling, and project support. Routine travel to childcare centers is not required.

Requirements

2+ years of experience in facilities operations, facilities coordination, maintenance administration, property management, vendor management, or a related field
Experience supporting multiple locations or coordinating third-party vendors preferred
Experience with Corrigo or another CMMS/work order management system strongly preferred
Strong organizational, communication, customer service, and problem-solving skills
Proficiency with Microsoft Office, including Excel and Outlook
Ability to manage multiple priorities in a fast-paced office environment

Nice To Haves

Experience in childcare, education, healthcare, hospitality, retail, or other multi-site organizations is a plus

Responsibilities

Coordinate maintenance requests through the Corrigo CMMS platform
Monitor work orders and ensure timely completion across multiple childcare centers
Dispatch vendors and service providers while tracking project progress
Serve as the primary contact for center leaders regarding maintenance requests and facility issues
Maintain accurate maintenance records, inspections, and operational documentation
Coordinate vendors, contractors, and service providers
Maintain vendor files, including insurance certificates, W-9s, licenses, and service agreements
Monitor vendor performance, response times, and service quality
Coordinate preventative maintenance schedules and required inspections
Track fire safety, alarm inspections, and other compliance requirements
Maintain documentation to support audits and company safety standards
Support new center openings, renovations, and facility improvement projects
Coordinate vendor scheduling, inspections, equipment deliveries, and project logistics
Review vendor invoices for accuracy and assist with expense tracking
Provide reception and administrative support as needed