Facilities Operations Specialist

Apex Technology, Inc.•Los Angeles, CA

1d•Hybrid

About The Position

As Apex continues to expand its satellite manufacturing footprint, we are seeking a Facilities Operations Specialist to support daily facilities operations across engineering, laboratory, and manufacturing environments. This role ensures workplace coordination, CMMS administration, vendor compliance tracking, and construction documentation are executed accurately and efficiently. This is a highly organized, process-driven individual contributor role that strengthens operational discipline, improves documentation integrity, and enables Facilities leadership to focus on strategy, capital planning, and risk management, while offering exposure to management of small project as a growth pathway. This role supports and progressively assumes management of defined small facilities projects under Director oversight.

Requirements

All applicants must be a U.S. Person due to export control requirements.
Minimum of 6 years’ experience in facilities coordination, workplace operations, project administration, or related operational roles.
Experience working in manufacturing, aerospace, laboratory, or technical environments preferred.
Working knowledge of CMMS platforms and facilities workflow systems.
Proficiency in Microsoft Office, SharePoint, and document control practices.
Strong organizational, documentation, and follow-through skills.
Ability to manage multiple concurrent tasks in a fast-paced operational environment.
Strong written and verbal communication skills.

Nice To Haves

Experience supporting construction administration or facilities project documentation.
Experience maintaining vendor compliance and audit documentation.
Familiarity with building systems and general facilities operations.
Experience generating operational dashboards or reporting metrics.

Responsibilities

Manage and track employee facilities service requests from intake to closure.
Coordinate seating plans, employee moves, and space readiness activities.
Support onboarding and offboarding logistics in partnership with IT, HR, and Security.
Coordinate access control requests and workplace logistics.
Track service levels and response timelines to ensure consistent execution.
Administer the CMMS platform including work orders, preventive maintenance schedules, and asset records.
Track preventive maintenance completion, response times, backlog, and open work orders.
Maintain accurate asset data and documentation integrity.
Generate weekly and monthly operational reports and dashboards.
Maintain vendor compliance documentation including certificates of insurance and permit tracking.
Support audit readiness and documentation control for regulatory, insurance, and internal compliance reviews.
Improve workflow efficiency and data accuracy across digital facilities systems.
Assist in preparation and distribution of RFQ packages.
Collect and organize contractor bids and validate scope alignment.
Maintain project documentation including RFIs, submittmits, permits, inspection records, and closeout materials.
Record meeting minutes and track action items for facilities and construction meetings.
Coordinate contractor site access, scheduling, and documentation requirements.
Support small project cost tracking and reporting under Facilities leadership direction.
Maintain centralized storage of drawings, warranties, and closeout documentation.
Support and progressively coordinate limited-scope facilities improvements under direction, including vendor scheduling, milestone tracking, and documentation management.