Facilities Operations Spec

University of Florida•Gainesville, FL

1d•Onsite

About The Position

Manage general building and facilities needs for various Health Science Center facilities. Addresses concerns and problems of the occupants with the appropriate administrative units, various UF departments, outside vendors, etc. Manages building access (keys and Lenel card swipe access) and security needs in conjunction with UF Security, UF Police, and other authorities. Completes periodic reviews of all individuals with building access to confirm appropriateness. Assists occupants with installation of major laboratory equipment and other needs that involve building infrastructure. Develops and implements policies concerning common area space, building / facility storage, signage, and vendor machines / units. Manages sustainability efforts of facilities, as needed. Coordinates general building maintenance issues with UF Facilities, Building Services (custodial), and other core offices regarding housekeeping, maintenance, upgrades, utilities, etc. Coordinates with Planning, Design, and Construction on significant projects in or for the facility. Works with Environmental Health & Safety to ensure compliance with federal, state, and university regulations. Communicates and informs notable updates and events to building occupants. Serves as a Building Emergency Coordinator and helps develop plans for preparedness, pre-and post-disaster, and continuity of business operations. Serves as backup BEC for the university’s Emergency Operations Team for the Office of Health Affairs, as needed. Oversees scheduling and utilization of common-use spaces for meetings, events, etc. for authorized users. Educates appropriate occupants on use of shared space AV equipment. Maintains, troubleshoots, and upgrades shared space AV equipment as needed. Develops and implements appropriate policies for loading dock usage and deliveries. Assists the Health Affairs Office with tracking of building assignments, usage, and occupants. Helps to identify under-utilized / unproductive spaces. Assists with monitoring supplies, usage, maintenance, and condition of various building equipment (including, but not limited to autoclaves, RO water systems, freezer farms, cold rooms) throughout the Health Science Center. Keeps leadership informed of their condition. Coordinates with vendors on maintenance contracts and repairs. Assists the Health Affairs Office with other facilities as back up support and with miscellaneous projects and issues as needed, at the discretion of Health Affairs leadership.

Requirements

Master's degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and two years of appropriate experience; or an equivalent combination of education and experience.

Nice To Haves

Bachelor’s degree in an appropriate area of specialization and two years of appropriate leadership/management experience.
Ability to communicate effectively both verbally and in writing to internal customers and external vendors/service providers
Ability to prepare and manage a budget
Ability to plan, organize, and coordinate work assignments
Ability to work independently when required and yet coordinate efforts with others and work on team
Ability to utilize problem solving techniques
Positive, customer service driven approach to helping others
Ability to collect, evaluate, and analyze data
Ability to prepare, produce, and present data and reports
Knowledge of administrative principles and practices

Responsibilities

Manage general building and facilities needs for various Health Science Center facilities
Addresses concerns and problems of the occupants with the appropriate administrative units, various UF departments, outside vendors, etc.
Manages building access (keys and Lenel card swipe access) and security needs in conjunction with UF Security, UF Police, and other authorities.
Completes periodic reviews of all individuals with building access to confirm appropriateness.
Assists occupants with installation of major laboratory equipment and other needs that involve building infrastructure.
Develops and implements policies concerning common area space, building / facility storage, signage, and vendor machines / units.
Manages sustainability efforts of facilities, as needed.
Coordinates general building maintenance issues with UF Facilities, Building Services (custodial), and other core offices regarding housekeeping, maintenance, upgrades, utilities, etc.
Coordinates with Planning, Design, and Construction on significant projects in or for the facility.
Works with Environmental Health & Safety to ensure compliance with federal, state, and university regulations.
Communicates and informs notable updates and events to building occupants.
Serves as a Building Emergency Coordinator and helps develop plans for preparedness, pre-and post-disaster, and continuity of business operations.
Serves as backup BEC for the university’s Emergency Operations Team for the Office of Health Affairs, as needed.
Oversees scheduling and utilization of common-use spaces for meetings, events, etc. for authorized users.
Educates appropriate occupants on use of shared space AV equipment.
Maintains, troubleshoots, and upgrades shared space AV equipment as needed.
Develops and implements appropriate policies for loading dock usage and deliveries.
Assists the Health Affairs Office with tracking of building assignments, usage, and occupants.
Helps to identify under-utilized / unproductive spaces.
Assists with monitoring supplies, usage, maintenance, and condition of various building equipment (including, but not limited to autoclaves, RO water systems, freezer farms, cold rooms) throughout the Health Science Center.
Keeps leadership informed of their condition.
Coordinates with vendors on maintenance contracts and repairs.
Assists the Health Affairs Office with other facilities as back up support and with miscellaneous projects and issues as needed, at the discretion of Health Affairs leadership.