Facilities Operation Specialist (Athletics Administration Professional II)

Careers Listing•Fullerton, CA

1d•Onsite

About The Position

The Athletics department at Cal State Fullerton strives to provide an intercollegiate athletics program that is an integral part of the total educational experience at Cal State Fullerton (CSUF), and fits within the overall mission of the University. We seek an exceptional individual to join our team as the Facilities Operation Specialist (Athletics Administration Professional II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Requirements

Equivalent to a bachelor's degree in a related field and two years of relevant experience.
An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.
Under general supervision, administers athletics policies, procedures, and programs.
Work is reviewed for soundness of technical judgment and compliance with rules, regulations, policies, and procedures.
Decision-making takes into consideration National, NCAA, and Conference regulations and rules as well as university and athletics department policies, guidelines, and procedures.
Evaluates and recommends procedure and process changes.
Works independently on most day-to-day assignments with general supervision on new assignments or projects to ensure understanding and alignment with objectives.
Handles multiple work priorities and is accountable for own work results.
Working knowledge and understanding of athletics department financial management, event coordination, and athletics regulations.
Demonstrates competence in independently applying judgment to resolve complex problems and issues.
Working knowledge and skill in applying and interpreting National, NCAA, and Conference rules and regulations as well as university policies, standards, and guidelines.
Ability to make recommendations based on interpretations and principles of athletics professional practices.
Strong analytical and organizational skills to organize, prioritize, and facilitate the successful completion of athletic events within time and budget constraints.
Strong communication and interpersonal skills to effectively produce clear and concise reports and communications.
Ability to effectively provide lead work direction to others.
Public and internal relations skills to effectively partner with a large and diverse group of internal and external stakeholders.
Computer proficiency to appropriately use technology and relevant administrative tools.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment.
The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 17, 2017.
Employees must maintain working knowledge of compliance with relevant NCAA and conference rules, and report any concerns or violations noted.
This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required.
Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.
Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

Nice To Haves

Experience in National Collegiate Athletic Association (NCAA) Division I athletics sports environment and in the key areas of maintenance, upkeep, and ongoing operations of various facilities.
Knowledge of University rules and regulations related to safety and working with the public.

Responsibilities

Oversees athletic facilities and related programs, which includes overall responsibility and oversight for maintenance and repair, scheduling of facilities, and events.
Analyzes and addresses problems using reasoning and interpretation of principles to develop and recommend alternatives and best courses of action.
Investigates and analyzes problems.
Oversee the hiring, training, and management of student event staff.
Solicitation and management of external event activities.
Venue preparation for intercollegiate and external activities.
Enforcement of university policies and procedures as necessary.
Schedule the use of the facilities.
Responsibility for planning and budget of equipment and operations.
Maintain files, records, and prepare reports as required.
Provides analysis and evaluation of athletics facilities and exercises discretion and judgment in making recommendations to senior Athletics management on staffing and use of university resources.
Coordinate operations with Facilities planning and management, public safety, and their relevant staff/departments.
Conducts weekly facility and event meetings.
Uses independent discretion and judgment to determine scheduling needs for student workers; rental agreements and regular rental contracts with outside companies and personnel; invoicing and collecting funds for event rentals; and ensuring all safety protocols are met for internal and external events for specified facility areas.
Provide leadership and guidance to student event staff workers who report to this position.
Performs other duties assigned.