Facilities Administration Coordinator II

Tennessee Tech•Cookeville, TN

3d•Onsite

About The Position

The Administrative Coordinator processes invoices for all COA Strings assigned, utilizing University provided software. Reviews contract pricing to ensure accuracy with billing prior to processing requisitions for payment. Reconciles expenditures and budget revisions by utilizing the Campus Reporting Hub (Oracle-Talon) and Excel. Balances Pro Card receipts to Credit Card Statements and, if necessary, re-allocates to correct Organization / account code. Performs administrative services for all Facilities Committees. Assists other employees with similar duties as time permits. Support front desk activities as needed including: answering phones, greeting contractors and assisting with check-in/out of keys, responding to technician radio calls, following policy and procedure for staff and faculty key pick-ups, other duties as cross-trained. Any other duties as assigned.

Requirements

High school diploma/GED with at least two years of professional clerical/general office experience or a Bachelor’s degree in Accounting from an accredited institution.
Ability to interpret and apply university policies, procedures, and budget/accounting processes.
Excellent written and oral communication skills.
Excellent computer skills and proficiency with a variety of computer applications, including software such as, but not limited to, MS Outlook, MS Word, MS Excel, PowerPoint, on-line systems and Internet.
Ability to work with minimum supervision.
Ability to manage workload and meet deadlines.
Ability to multi-task effectively in a varied, high-volume environment.
Detail-oriented with excellent organizational skills and the ability to prioritize objectives.

Nice To Haves

Experience in an institutional/educational environment.
Experience with Oracle (Talon).
Knowledge of Tech Policies and Procedures.
Experience with Robert’s Rules of Order parliamentary procedures.

Responsibilities

Utilize University software to process invoices for payment.
Reconcile all assigned Org/Indexes by utilizing the Campus Report Hub and Microsoft Excel.
Reconcile Pro Card receipts to credit card statements.
Perform administrative services for all Facilities Committees.
Perform other duties as assigned in support of the department’s administrative and financial needs.