Facilities Office Manager

King Jesus International Ministry•Miami, FL

15h

About The Position

The Facilities Office Manager will manage and oversee the administrative office operations of the facilities department, ensuring efficient coordination of maintenance, capital projects, vendor management, compliance, and budget tracking across all church properties. The Office Manager serves as the central administrative hub for facilities operations, supporting communication between departments, vendors, contractors, and leadership while maintaining excellence in stewardship, organization, and execution.

Requirements

Proficient with Microsoft Office and other systems
Speak and write fluently in Spanish and English
Proven experience in facilities management or a related administrative role
Strong financial acumen and experience managing budgets
Excellent organizational and multitasking skills
Strong interpersonal and communication skills
Ability to make critical decisions and act independently
Knowledge of procurement and supply management practices
Experience in vendor management and negotiation
Associate's degree in business administration, Facilities Management, or a related field
Minimum of 4 years of experience in facilities management, business administration or related field
Uncompromised commitment to KJM’s vision, values, core beliefs and statement of faith.
Agree to be an active participant in King Jesus International Ministry.
Be a born-again Christian who conducts affairs in accordance with the Bible and maintains a lifestyle consistent with the Scriptures.
Understand that in this role, they are a critical part of KJM’s mission to bring the supernatural power of God to this generation, and that part of their responsibilities as a church employee includes being considered a spiritual leader in the church.

Nice To Haves

Facilities field experience is preferred

Responsibilities

Represents the Facilities Leadership Team in all administrative and operational matters, providing strategic oversight and coordination to ensure successful execution of assigned projects, initiatives, and departmental objectives.
Oversees administrative systems and processes, ensuring efficiency, accountability, and alignment with organizational standards.
Manages and gathers budget information for both OPEX and CAPEX, which includes obtaining quotes and relevant details, to maintain an accurate and current budget account for the department.
Provides operational and administrative leadership support to the Facilities General Manager, overseeing departmental calendars, communications, meetings, timekeeping administration, and preparation of agendas and executive reports.
Manages procurement processes for equipment, uniforms, and materials, monitoring annual expenditures to ensure budget alignment and cost control.
Maintains and oversees comprehensive facilities databases, including equipment inventories, preventative maintenance schedules, warranties, and service agreements to ensure accuracy and compliance.
Coordinates the solicitation, evaluation, and negotiation support of vendor proposals to ensure quality service delivery and cost-effectiveness under the direction of the Facilities General Manager.
Oversees inventory management and asset tracking, including warehouse operations and hurricane preparedness resources.
Leads administrative coordination for departmental events, initiatives, and internal activities.
Develops, implements, and maintains administrative manuals, procedural guides, and structured filing systems to support operational excellence and continuity.
Conducts research and manages follow-through on equipment replacement, parts procurement, and repair projects, including vendor sourcing, purchase order processing, receiving, and project closeout documentation.
Serves as a key liaison between leadership, employees, vendors, and external partners to ensure clear communication and efficient workflow.
Oversees purchase order submissions, reconciles purchase statements, and manages P-card transactions to ensure financial accuracy and accountability.
Prepares weekly operational reports and ensures all service agreements, contracts, and inventory records remain current and properly documented.
Drafts professional correspondence and develops analytical and operational reports to support leadership decision-making.
Other duties may be assigned.